Amridge University Academic Catalog  

2013-2014 Academic Year (Effective 2.28.2014)

 

Table of Contents

Section 5:  Admissions 5

ADMISSIONS POLICY. 6

APPLICATION PROCESS. 6

PROVISIONAL ENROLLMENT. 7

UNOFFICIAL EVALUATIONS. 8

ADMISSION REQUIREMENTS FOR UNDERGRADUATE STUDIES. 8

ADMISSION REQUIREMENTS FOR GRADUATE AND DOCTORAL STUDIES. 11

AUDIT STUDENTS. 12

TRANSIENT STUDENTS. 12

CONCURRENTLY ENROLLED STUDENTS. 13

READMISSION. 14

UNDERGRADUATE AND GRADUATE INTERNATIONAL APPLICANTS AND EVALUATION OF FOREIGN ACADEMIC CREDIT  14

ADMISSION OF STUDENTS ON SUSPENSION OR PROBATIONARY STATUS FROM OTHER INSTITUTIONS  16

TRANSFER CREDIT AND THE AWARDING OF CREDIT. 17

TRANSFERABILITY OF AMRIDGE UNIVERSITY CREDIT. 23

REGIONAL ACCREDITING ORGANIZATIONS. 23

Section 6:  Academic Records and Policies 24

COURSE LOAD. 25

DEFINITION OF ACADEMIC YEAR. 25

REGISTRATION. 25

ADDING A COURSE AND COURSE OVERLOADS. 26

ACADEMIC RULES REGARDING WITHDRAWAL/DROP. 26

PROCEDURES FOR AND RAMIFICATIONS OF DROPPING A COURSE. 27

PROCEDURES FOR WITHDRAWAL. 27

POLICY ON REPEAT OF COURSES. 27

VETERANS. 28

COURSE IDENTIFICATION SYSTEM.. 28

ACADEMIC LEVELS OF COURSES. 29

GRADE REPORTING. 29

GRADING SYSTEM FOR ASSOCIATE, BACHELOR, AND MASTER DEGREES. 29

ASTERISK GRADES FOR ASSOCIATE, BACHELOR, MASTER, AND DOCTOR OF MINISTRY DEGREES. 31

GRADING SYSTEM FOR DOCTOR OF PHILOSOPHY AND DOCTOR OF MINISTRY DEGREES. 34

ASTERISK GRADES FOR DOCTOR OF PHILOSOPHY DEGREES. 35

CONFORMANCE TO RULES AND REGULATIONS. 37

ACADEMIC MISCONDUCT. 38

POLICY ON THE USE OF A PLAGIARISM DETECTION SYSTEM.. 39

POLICY ON STUDENT VERIFICATION DURING TESTS AND EXAMINATIONS. 40

STUDENT GUIDELINES FOR MILITARY DEPLOYMENT. 42

STANDARDS FOR ACADEMIC PROGRESS. 44

WEB-ENABLED RESEARCH LOG SYSTEM REQUIRED FOR MOST COURSES. 45

ON-CAMPUS ATTENDANCE POLICY. 47

DEGREE PROGRAM CHANGE. 47

COURSE PAPERS. 47

GRADUATION REQUIREMENTS. 47

SPECIAL AWARDS AT GRADUATION. 48

GRADUATION HONORS. 51

OTHER ACADEMIC RECOGNITION. 51

NOTIFICATION TO STUDENTS OF RIGHTS UNDER THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA) 52

STATEMENT ON SAFEGUARDING STUDENT RECORDS. 62

REQUESTING AN OFFICIAL TRANSCRIPT. 63

Section 7:  Tuition, Fees, and Financial Aid_ 65

DEFINITION OF FINANCIAL AID. 66

CATEGORIES OF AID. 66

TYPES OF AID. 66

COURSE LOAD REQUIREMENTS. 66

TUITION AND FEES. 67

APPLYING FOR FINANCIAL AID. 71

FEDERAL AND STATE PROGRAMS. 73

INSTITUTIONAL SCHOLARSHIP PROGRAMS. 78

ACADEMIC PROGRESS STANDARDS FOR FINANCIAL AID. 84

WITHDRAWAL. 86

HOW FEDERAL FINANCIAL AID AWARDS ARE DETERMINED. 93

POLICY FOR DISBURSING PELL GRANTS (FEDERAL FINANCIAL AID) TO STUDENTS. 93

FEDERAL PELL GRANT DURATION OF ELIGIBILITY. 93

STUDENT FINANCIAL AID DISBURSEMENT. 93

FEDERAL FINANCIAL AID OVER-AWARDS. 95

THE VERIFICATION PROCESS. 96

DEPENDENCY OVERRIDE POLICY. 97

ENROLLMENT CERTIFICATION. 97

STUDENT RIGHTS AND RESPONSIBILITIES ASSOCIATED WITH FINANCIAL AID. 98

EDUCATIONAL TAX CREDIT – TAX FORMS 1098-T. 99

STUDENT APPEALS PROCESS RELATED TO FINANCIAL AID. 99

EDUCATIONAL BENEFITS FOR VETERANS. 99

AMRIDGE UNIVERSITY FINANCIAL AID CODE OF CONDUCT. 104

 

 

 

CAMPUS

Montgomery Alabama Campus:

Amridge University

1200 Taylor Road

Montgomery, AL 36117

Telephone Number:  800.351.4040

 

 

 

PAPER AND ELECTRONIC VERSION OF THIS CATALOG PUBLISHED BY:

 

Amridge University

1200 Taylor Road

Montgomery, AL 36117-3520

Telephone Number:  800.351.4040

http://www.AmridgeUniversity.edu


Section 5:  Admissions

This section includes important information on the admissions policies and procedures of Amridge University.  This includes admissions to the College of Business and Leadership, College of General Studies, the Turner School of Theology, the School of Human Services, and the School of Continuing Education.  Exceptions may be noted in the respective sections for a specific school within Amridge University, noted in later editions of this publication, and/or published addenda (paper- and web-based) [Version 2.2012-2013, Effective 2.24.2013].


ADMISSIONS POLICY

The following subsections incorporate the Amridge University Admission Policy.

GENERAL ADMISSION GUIDELINES AND POLICIES

Amridge University is open to all academically qualified persons.  The University has developed a streamlined admissions process to help prospective students complete the process expeditiously so they can begin their studies.

As new technologies and processes become available, Amridge University will make every effort possible to adopt and use these technologies to help the admissions process.  Keeping this in mind, students and potential students are encouraged to visit the Amridge University web site under the Admissions option to review the latest admissions requirements and new tools provided to help with the admissions process.  Students are strongly encouraged to utilize the tools available and to work closely with their Advisors and with University staff to complete all steps to attain official (non-provisional) admission status.  These steps are specified in this policy for the respective degree-level.  

 

COMPUTER SUFFICIENCY REQUIREMENT

All students admitted to Amridge University must possess sufficient computer skills to use the basic typing, editing, and printing functions of a word-processing package.  Amridge University students are required to use Microsoft Word.  Students must:

1.    Possess the skills necessary to download and install software;

2.    Have access to a computer with Internet link and browser;

3.    Possess the ability to access Internet online materials and information; and

4.    Have the ability to engage in email correspondence.

 

APPLICATION PROCESS

The Amridge University Admission Application is available to prospective applicants through the University e-forms portal. Upon receiving a prospective student application, the Admissions Office will formally acknowledge, by mail, the applicant’s academic status with Amridge University. This letter will include a list of all outstanding documents or other requirements necessary to complete the admissions process. The Admissions Office will inform the student periodically as to the receipt of necessary transcripts and documents.  In order for a transcript to be official, the transcript must be sent directly from the institution to Amridge University.   It is the responsibility of the student to complete all admissions requirements in a timely manner.

After the applicant completes the requirements for admission, he or she will be notified of his or her status. 

When the applicant has been accepted for admission to the University, the University will prepare an evaluation of all official transcripts.  This evaluation will give the student direction as to what course requirements must be completed.

The University reserves the right to deny enrollment upon any basis at the University’s sole discretion. This policy is instituted to prevent fraud against the University. Potential violations may be referred to the University’s Institutional Integrity Committee.

 

PROVISIONAL ENROLLMENT

There will be instances when a student is unable to have submitted all official documentation to complete the admissions process before the start of the semester.  In such instances, the student intending to enroll at the bachelor’s or master’s level may take advantage of the University’s provisional admission alternative which expedites a student’s enrollment.  Provisional admission is intended by the University as a temporary (one semester) admission status granted to students seeking associate’s, bachelor’s or master’s degrees while they are in the process of submitting to the Admissions Office all official and required items for unconditional admission to Amridge University. Until all items are received by the Admissions Office, the student is considered to be provisionally admitted. 

First-time freshmen are not eligible for provisional admission. 

Military service members may be granted provisional admission for a period not to exceed one semester.

Students may not register for subsequent Amridge University semesters, and no transcripts will be released by the University.   Additionally,  the University reserves the right to deny provisional admission to any undergraduate or graduate (other than doctoral) applicant who has either the same physical or mailing address, telephone number or email address as another student currently enrolled or currently in the admission process at the University. In addition, the University reserves the right to deny provisional admission to any applicant whose application fee is paid by a person other than the respective applicant. 

 

UNOFFICIAL EVALUATIONS

When a student makes a formal online application with unofficial documentation, a Preliminary Academic Plan will be prepared to inform the student as to his or her requirements to complete a specific degree at Amridge University.  Unofficial documentation will consist of student copies or other unofficial copies of transcripts from previously attended colleges and universities, copies of test scores, and/or personal copies of military education records.  Unofficial documentation may be provided to advisors by mail, fax, or email. The student is on notice that the Academic Plan and related email notices are unofficial statements.  Amridge University cannot give official notice until it has sufficient official academic documentation and information on a student.  Amridge University reserves and retains the right, per its stated academic catalog policies, to amend a student’s Academic Plan or any email notices as to what may be accepted or not accepted.  Official documentation may reflect deficiencies that were not available or apparent to the advisor and the institution at the time of issuing unofficial email notices or the Academic Plan. An official Academic Plan of courses accepted and courses required to complete a degree will be prepared and sent electronically to the student upon receipt, review, and authentication of all credentials. This Academic Plan will be based on all admission requirements as per the respective degree program admission requirements.  Preliminary evaluations for provisionally enrolled students are valid only for the first semester of provisional admission.  The Preliminary evaluations for students who do not immediately enroll are subject to reconsideration.

Programs of study, transfer policies, and course equivalencies are continually reviewed by the University to ensure that degree programs are current and professionally relevant. For students who stop-out of the University, the official Academic Plan will be in force as presented to the student for up to one year (three consecutive semesters) from the point of entry. Students who apply for undergraduate work without an Associate of Arts degree or its equivalent will be required to take a core curriculum to fulfill the requirements needed for admission to upper division undergraduate work.  These are in addition to the 64 semester hours normally required on the upper division level for the bachelor’s degree.

ADMISSION REQUIREMENTS FOR UNDERGRADUATE STUDIES

FIRST-TIME FRESHMAN ADMISSION REQUIREMENTS

The definition of a first-time freshman is a student who has not attended another post-secondary institution.  An application for a first-time freshman is not considered complete until all items noted in the sections, below, have been properly submitted to the Amridge University Admissions Office.

1.    Completed Application with fee.

2.    Proof of high school transcript or GED.

a.    An occupational high school diploma, or a lesser diploma, will not be accepted as a valid high school diploma as documented by the respective official high school transcript.

b.    In accordance with Section 668.32 of Title 34 of the code of Federal Regulations, home-schooled students must obtain a secondary school completion credential for home school provided for under their respective State law.  If the State law does not require a home-schooled student to obtain such credential, the student must submit documentation of a completed secondary school education in a home school setting that qualifies as an exemption from compulsory attendance requirements under State law.  

c.    Graduates of non-accredited high schools must have completed a minimum of fifteen Carnegie Units.

3.    Official SAT or ACT scores, official AFQT scores, or ACCUPLACER assessment test.

a.    Applicants who are 20 years of age or older and whose high school or GED transcript reflects at least an overall B (3.000 on 4.0 scale) average for all courses or a grade of B (or 80% passing score for GED) for 12th grade English and basic algebra may be accepted without taking an aptitude test.

b.    Students denied admission to Amridge University based upon reading deficiencies documented by an ACCUPLACER score are welcome to reapply to the University once reading proficiency has improved.  Students must present proof of participation in a reading improvement program and may retake the ACCUPLACER reading module.  The ACCUPLACER exam may be taken no more than once every three months.  Students will be given guidance regarding remedial reading opportunities in their geographic location.

TRANSFER ADMISSION REQUIREMENTS

1.    Completed Application with fee.

2.    Proof of high school transcript or GED. 

a.    An occupational high school diploma, or a lesser diploma, will not be accepted as a valid high school diploma as documented by the respective official high school transcript.

b.    In accordance with Section 668.32 of Title 34 of the code of Federal Regulations, home-schooled students must obtain a secondary school completion credential for home school provided for under their respective State law.  If the State law does not require a home-schooled student to obtain such credential, the student must submit documentation of a completed secondary school education in a home school setting that qualifies as an exemption from compulsory attendance requirements under State law.  

c.    Graduates of non-accredited high schools must have completed a minimum of fifteen Carnegie Units.

3.    Official transcripts from every college previously attended.

 

FIRST-TIME FRESHMAN CATEGORIES

Undergraduate Entry-Level College Admission (First-time Freshmen) —Unconditional:

High school diploma, GED graduates, home-schooled applicants or applicants from non-accredited high schools who have a composite score of 17 or above on the American College Test (ACT), 700 or above on the Scholastic Aptitude Test (SAT) of the College Entrance Examination Board, the 50th percentile or higher on the Armed Forces Qualification Test (AFQT.), or 86 or above on the Reading Comprehension section of the ACCUPLACER exam may be admitted as unconditional students.

Undergraduate Entry-Level College Admission (First Time Freshmen)—Conditional:

Applicants who fail to meet unconditional admission requirements may be approved for conditional admission.  The newly enrolled student must earn a 2.0 grade point average on 24 semester hours attempted at Amridge University. A conditionally admitted transfer student will be permitted to take a maximum of 12 semester hours per semester until he or she has cleared the conditional status.

The Admissions Office will consider students who show potential for college work in accordance with the following provision:

§  High school diploma, GED graduates, home-schooled applicants or applicants from non-accredited high schools whose composite ACT score equals 14 - 16,  an SAT score of 650, the 31st - 49th percentile on the Armed Forces Qualification Test (AFQT), or 51 - 85 on the Reading Comprehension section of the ACCUPLACER exam may be admitted as conditional students.

TRANSFER STUDENT CATEGORIES

Undergraduate Transfer Students Admission—Unconditional:

A transfer student will be eligible for unconditional admission with a cumulative grade point average (CGPA) of 2.0 on a 4.0 scale on all previously completed undergraduate coursework.  Nontraditional credit will not be factored into the CGPA, such as:  CLEP, DANTES, etc.

Undergraduate Transfer Students Admission—Conditional:

Transfer students who do not meet the above condition may be eligible for conditional admission. The newly enrolled student must earn a 2.0 grade point average on 24 semester hours attempted at Amridge University. A conditionally admitted transfer student will be permitted to take a maximum of 12 semester hours per semester until he or she has cleared the conditional status.

Criteria for conditional admission may include one of the following: 

1.    When the student’s record indicates a cumulative grade point average (CGPA) between 1.5 and 1.9 on a 4.0 scale on all previously completed coursework.

2.    Students with a cumulative transfer grade point average below the 1.5 average (CGPA) must obtain approval of the Vice President of Academic Affairs or his or her designee for consideration for admission. Special consideration may be given to students who are over the age of 24.

 

ADMISSION REQUIREMENTS FOR GRADUATE AND DOCTORAL STUDIES

Detailed admission requirements for each of the degree programs provided through the Amridge University College of Business and Leadership, School of Human Services and the Turner School of Theology, can be found under the heading Admission and Degree Requirements for each of the academic programs of study specified within the Amridge University Catalog.

GRADUATE ADMISSION REQUIREMENTS

1.    Completed Application with fee.

2.    Official transcript showing an earned 4 year Bachelor of Arts or Bachelor of Science degree from a regionally or selected nationally accredited institution.

 

DOCTORAL ADMISSION REQUIREMENTS

(Provisional admission not permitted for doctoral students)

1.    Completed Application with fee.

2.    Official transcript showing an earned Graduate degree from a regionally or selected nationally accredited institution.

3.    Writing Sample (e.g. Career Monograph, Published Journal Article, Term paper from master’s degree or doctoral dissertation or other applicable writing sample)

4.    Interview of the applicant.

 

AUDIT STUDENTS

An audit course yields no academic credit.  Enrollment as an audit student is encouraged for those who wish to learn more about a subject but do not wish to earn a degree.

Application for admission and an application fee are required for students who take audit courses. A fee is assessed for each audit course. The comprehensive fee is waived for students who are taking only audit courses.  Students over the age of 65 are not required to pay an audit fee.

TRANSIENT STUDENTS

A transient student is one who is enrolled at another institution (home institution) and is taking courses at Amridge University to be transferred back to the home institution. 

TRANSIENT STUDENT FROM OTHER INSTITUTION REQUIREMENTS:

1.    Submit a completed Amridge University Application for Admission and pay the respective application fee. 

2.    Provide a Letter of Transiency signed by an authorized official at the home institution and submitted to the Admissions Office of Amridge University at the time of registration. The Letter of Transiency must state that the student is in good academic and financial standing with his or her institution and a specification of approved courses the student may take at Amridge University.

TRANSIENT STUDENT AT AMRIDGE UNIVERSITY

An Amridge University student may seek approval to take courses at another institution as a transient student. Transient status is granted on a case by case basis, and credit will only be accepted from regionally or selected nationally accredited institutions where there are reasonable course equivalencies. A student will only be granted transfer credit for one term only with pre-approved courses provided he or she secures an Amridge University Transient Student Form and earns a grade that would be considered satisfactory/acceptable in their current degree program at Amridge University. A student requesting to take courses at another institution after enrolling at Amridge University should complete a “Transient Student Form.”  Once obtained, this form must be signed and stamped by the Office of the Registrar, certifying the courses to be taken are eligible for transfer and that the student is in good financial and academic standing at Amridge University. 

Amridge University may not accept courses for transfer credit taken at another institution while a student is on suspension or dismissal from Amridge University. Additionally, a student may not enroll in courses at another institution for which he or she has not met the approved prerequisites if the intent is to transfer these courses back to Amridge University.

CONCURRENTLY ENROLLED STUDENTS

Students enrolled at other regionally or selected nationally accredited colleges or universities may be permitted to enroll at Amridge University upon written approval of the Vice President of Academic Affairs or his or her designee.  The written approval will also include a specification of courses and/or programs that may be considered for transfer approval from the concurrently enrolled institution after the student has completed his or her program of study at the concurrently enrolled program.  Additionally, the student must complete and submit an Amridge University Application for Admission and Fee available on the Amridge University web site before concurrent enrollment is considered.  All credit courses from all institutions in which the student is currently enrolled shall be included in calculating the course load for a concurrently enrolled student.  All requirements must be satisfied for a student to earn a degree from this institution.  For specific information, consult with the Registrar’s Office.  A personal interview with the Vice President of Academic Affairs or his or her designee may be necessary before a student is authorized for concurrent enrollment.

Additionally, in recognition of the University’s articulation agreement with the Community College of the Air Force (CCAF), some dual enrollment opportunities exist for students completing their associate’s degrees at CCAF. Students may be allowed to enroll in bachelor’s degree courses at Amridge while completing associate’s degree courses offered by CCAF.  Air Force students interested in this option should speak with their Amridge Advisor.

NOTE: Federal financial aid may be awarded by only one institution at a time.

READMISSION

Students seeking re-entry and who have not enrolled for a three (3) semester period will have their transfer credit re-evaluated based on the institutional parameters in place at the point of re-entry.  (Note:  the University reserves the right to reconsider evaluations at any time if changes are required by federal, state, licensure, and/or accrediting bodies to which Amridge University is subject.)  For a student enrolling under the “readmission” option, the first semester will be the first semester the student originally enrolled at the University for the respective degree level.  It is the student’s responsibility to identify all transfer credit requests and provide the required official documentation.

UNDERGRADUATE AND GRADUATE INTERNATIONAL APPLICANTS AND EVALUATION OF FOREIGN ACADEMIC CREDIT

A. Applicants to be Residing, Planning on Residing, within the United States of America

Amridge University does not participate in federal programs requiring the issuance of an I-20 form for international students planning/residing in the United States.  As such, Amridge University will not process admissions applications and will not admit International applicants requiring I-20 forms.

B. Applicants to be Residing outside the United States of America

International applicants residing outside the United States of America while attending Amridge University and who will not be enrolling in programs requiring on-campus attendance must follow the following steps in addition to all other admission requirements:

1. An official copy of all academic transcripts, to include transcripts of secondary schools attended, in the original language must be accompanied by an official English version. 

2. Where English is not the native language, applicants are required to demonstrate spoken and written English language proficiency.  This is done by submitting qualifying scores on either the Test of English as a Foreign Language (TOEFL) or an approved equivalent per the scores for undergraduate (i.e., associate and bachelor degrees) and graduate (i.e., master and doctorate degrees).

Undergraduate—minimum total score of 65, with minimum scores in each section at the first step of the intermediate or fair levels, as follows:

Reading (intermediate)................. 15

Listening (intermediate)................ 15

Speaking (fair)...................................................... 18

Writing (fair).......................................................... 17

 

Graduate—minimum total score of 79, with minimum scores for reading and listening increased to “high” levels.

Reading (high)...................................................... 22

Listening (high)..................................................... 22

Speaking (fair)...................................................... 18

Writing (fair).......................................................... 17

 

Also, an official copy of all academic transcripts in the original language must be accompanied by an official English evaluation by one of the organizations identified in Section C. below.

C. Amridge University applicants who have earned applicable academic credit at institution(s) outside the United States must have their official transcript(s) evaluated for U.S. equivalency. Amridge University requires that international transcripts be evaluated by a National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators (AICE) member organization.

·         NACES member organization: www.naces.org

·         AICE member organizations: www.aice-eval.org

In cases where high school or equivalency achievement is documented with examination results rather than course-by-course transcripts a document for document report from one of these agencies may be accepted. Costs associated with these evaluations are the responsibility of the student.  Students are advised to allow sufficient time for their original transcripts to be provided to the reviewing agency and for the evaluation to be received by Amridge University.

ADMISSION OF STUDENTS ON SUSPENSION OR PROBATIONARY STATUS FROM OTHER INSTITUTIONS

Amridge University honors academic and disciplinary sanctions as determined by other institutions of higher education. Students will not be admitted to the University until such time as they have completed the term of probation or suspension set by another institution. A student who has completed a probationary term or a suspension from another institution and who wishes to attend Amridge University must provide official transcripts from all colleges and universities previously attended. Provisional admission will not be granted to students in this situation. An undergraduate student who has completed an academic probationary period and provides all necessary documentation may be granted conditional admission to Amridge University.  He or she will need to earn at least a 2.0 on the first 24 semester hours attempted at Amridge University to achieve unconditional admission. 

A student who has completed a term of academic suspension, or who has been suspended indefinitely from another institution and has remained out of school (here or elsewhere) for a minimum of a full academic year (two semesters and one summer semester), may submit all required admissions documentation to the Admissions Office and submit an appeal for admission to the Appeals Committee. (The form for appeals is available on the Amridge University website.) 

Any student who has been placed on probation or suspension by another institution for reasons other than grades/grade point average or financial aid difficulties (i.e., discipline, plagiarism, etc.) must provide official admission documentation and submit an appeal to the Appeals Committee. 

No guarantees are made regarding the decisions of the Appeals Committee in these matters. Also, entering the University from a suspension may affect financial aid opportunities. In all such instances, the student or prospective student should consult with the Financial Aid Office regarding eligibility.

Failure to disclose a probation or suspension that could have altered the admission status of a student will result in withdrawal from classes, effective the date the omission is discovered, with a grade of W and forfeiture of all tuition and fees.

TRANSFER CREDIT AND THE AWARDING OF CREDIT

In keeping with the mission, purpose and goals of Amridge University, the following guidelines have been established to evaluate transfer credit, prior college level work successfully completed at other institutions, credit by examination, and life learning credit.

POLICY ON AWARDING TRANSFER CREDIT

Amridge University (University) has established academic credit transfer policies in accordance with accreditation standards and the Transfer of Academic Credit Position Statement of the Commission on Colleges of the Southern Association of College and Schools. As such, the University may consider several factors in the determination of transfer credit acceptance that include, but not limited to, level, content, quality, comparability, and degree program relevance.

Amridge University may allow students to transfer credit from regionally or selected nationally accredited colleges and universities.  Official transcripts from all postsecondary schools attended must be received by Amridge University directly from these institutions.  Those students transferring less than 64 semester hours may be required to take specified courses to enhance basic skills. Amridge University reserves the right to reject transfer credit from any institution.  A decision by Amridge University not to accept transfer work under this provision could include, but is not limited to, the respective institution’s accreditation is suspended, or put on probation, the institution has experienced severe financial distress and could affect the quality of courses and program offered, the institution has lost its license to operate in any state, or legal action is initiated against the institution by the U.S. Department of Education or other federal agency.  Additionally, the University may decide not to accept credit from any institution of higher education if it believes that course work and learning outcomes are not comparable to Amridge University’s own degree programs.

Amridge University accepts credit for previous education and academic training done at regionally or selected nationally accredited institutions based on the individual’s transcript and the compatibility of courses offered at Amridge University.  Course comparability decisions rest with the Vice President of Academic Affairs who may choose to review a course description/syllabus prior to determining acceptance of credit.  Transfer credit may be accepted  by examination and from credit earned through life experience (i.e., American Council on Education (ACE) recommended military credit, College Level Education Program (CLEP), Department of Defense Activity for Non-Traditional Education Support (DANTES), Excelsior tests, and selected Bible colleges), upon review.  Students must submit official copies of test score reports, Sailor/Marine American Council on Education Registry Transcript (SMART) or Army/ACE Registry Transcript System (AARTS) before any credit is applied. 

The amount of credit to be accepted will initially be determined using an unofficial preliminary evaluation.  The amount may vary depending on the courses submitted for transfer and the level of the program the applicant is entering into at Amridge University.  For applicants transferring from other regionally or selected nationally accredited institutions, the amount of transfer credit and advanced standing allowed will be determined by officials in the Registrar’s Office.  Courses with grades of D are only acceptable for transfer in those degree programs in which grades of D are acceptable for courses taken at Amridge University. 

POLICY ON GRADUATE TRANSFER AND AWARDING OF CREDIT

See the appropriate degree requirements in the Amridge University Academic Catalog for acceptance of transfer credit for the graduate and doctoral degree programs.

POLICY ON DOCTORAL TRANSFER AND AWARDING OF CREDIT

For students working on their doctorate, said transfer credit must be considered by the University and reflected on the respective student’s evaluation by the University prior to the student’s acceptance into the specified degree program.

 

OTHER TRANSFER CREDIT

Hundreds of universities and colleges have recognized the wealth of learning that adult students bring with them and have responded by offering testing options and/or creating prior learning assessment programs.  These programs have enabled thousands of adult learners to gain recognition and credit for the college-level learning they have accomplished on their own.

Several methods are used by Amridge University and other universities/colleges to translate learning from life experience into college credits.

 

POLICY ON ACCEPTING CLEP CREDITS

The Amridge University Policy on Accepting CLEP Credits is as follows:

§  CLEP credit may be accepted for undergraduate (associate and bachelor) degrees.

§  Only the CLEP subject area tests will be considered for credit.

§  Credit may be applied to general education requirements or elective requirements, only. Students are encouraged to discuss CLEP options with their academic advisor before scheduling CLEP courses.

§  The University will follow the recommended test scores and number of credits recommended by ACE (American Council on Education) through the College Board.

CLEP credit will only be accepted by the University through an official transcript sent directly to Amridge University by the College Board (the CLEP parent organization). Students should be aware that the College Board determines its own policies regarding the maintenance of official records.

MILITARY AND OTHER TRANSFER CREDIT

Several methods are used by Amridge University and other universities/colleges to translate learning from life experience into college credits.  A sampling of these methods includes the following:

§  Credit by Examination:

·         Advanced Placement Program (APP) Tests: 30 subject areas for advanced placement in college testing.  Administered by Educational Testing Service (ETS)

·         College Level Examination Program (CLEP): Over 30 subject exams in undergraduate courses in history, political science, psychology, economics, sociology, foreign language, composition and literature, science, mathematics and business.  Administered by the College Level Examination Program.

·         DANTES Subject Standardized Tests (DSSTs): credit-by examination tests similar to CLEP.

·         Excelsior College Examination: 42 tests covering the areas of nursing, business, arts and sciences, and education.  Administered by American College Testing Programs.

·         Job Ready Level Assessment Tests: measures proficiency in a broad range of occupational/vocational areas through written and performance tests.

§  Credit for Licenses and Certificates in Professional Areas:

·         Chartered Life Underwriter (CLU)

·         Certified Public Accountant (CPA)

§  Many more Credits for Completion of Evaluated Programs by the American Council on Education (ACE): The ACE evaluates both military schools and a multitude of civilian training programs for college credit.  Amridge University fully supports the ACE program and will consider the respective ACE recommendations for college credit where learning is applicable to the student’s degree program. In many instances, related college credit can be awarded for the following military experiences:

·         Formal service school courses

·         Correspondence courses with proctored exams

·         Department of Defense courses

·         Military occupation specialties

§  Service Members Opportunity Colleges (SOC):  Amridge University is a member of the Service Members Opportunity Colleges (SOC) that was established in 1972 to provide educational opportunities to service members who have found it challenging to complete their higher education goals due to job demands and frequent relocation.  The SOC is in a consortium of over 1,200 colleges and universities, providing educational opportunities for service members and their families.  The SOC, coupled with Amridge University’s flexible distance learning delivery system, permits active-duty service members and their dependents to pursue college level programs without penalty due to military reassignments. The SOC provides a system whereby credit is easily transferred between institutions.  A minimum of 25% of coursework is required at any institution.  Credit is awarded for military experience.  Credit is awarded for national testing programs such as College Level Examination Program (CLEP), Defense Activity for Non-Traditional Education Support (DANTES) Subject Standardized Testing Program (DSST), and Excelsior College Examinations (formerly ACT/PEP).

§  Collegiate-level credit is accepted in transfer from the Community College of the Air Force where learning is applicable to the student’s degree program.

§  Sailor/Marine American Council on Education Registry Transcript (SMART): a computerized transcript system that produces official transcripts for eligible sailors/marines upon request by combining his or her military education and job experience with descriptions and college credit recommendations developed by the American Council on Education (ACE).

§  Army/ACE Registry Transcript System (AARTS): a computerized transcript system that produces official transcripts for eligible soldiers upon request by combining a soldier's military education and job experience with descriptions and college credit recommendations developed by the American Council on Education (ACE).

Special Note on Credit by Examination, Transfer, and Life Experiences for Military Personnel, Veterans, and Civilians

Potential students and current students should consult with an Academic Advisor to obtain the procedures on how to have an evaluation for nontraditional credit. The table below provides an overview on the categories and type of credit that may be accepted for credit by Amridge University.  Also note that approval to take examinations does not guarantee award of credit.

Matrix of Accepted Credit by Examination, Transfer, and Life Experiences

Type of Examination, Transfer, or Life Experience

Will Amridge University Generally Accept Verifiable Credit

Required Score or Grade

Transfer credit from another regionally accredited college or university

Yes – credit must be related to desired degree

D on a 4.0 Scale

CLEP

Yes – credit must be related to desired degree

Contact the Admissions Office

DANTES

Yes – credit must be related to desired degree

Contact the Admissions Office

Departmental Exams from Other Regionally Accredited Colleges and Universities

Yes – credit must be related to desired degree

D on a 4.0 Scale

Community College of the Air Force

Yes – credit must be related to desired degree

Contact the Registrar’s Office

Excelsior (formally Regents College Examination)

Yes

Contact the Registrar’s Office

ACE Recommended College Credit for Military Schools

Yes – credit must be related to desired degree

Contact the Registrar’s Office

CE Recommended College for Civilian Training

Yes – credit must be related to desired degree

Contact the Registrar’s Office

U.S. Armed Forces Institute (USAFI) or Institution approved by USAFI

Yes – credit must be related to desired degree

Contact the Registrar’s Office

Defense Language Institute

Yes – credit must be related to desired degree or degree language requirement

Contact the Admissions Office

 

CREDIT FOR ACADEMIC WORK COMPLETED AT SCHOOLS OF PREACHING, BIBLE COLLEGES, THEOLOGY SCHOOLS AND OTHER UNACCREDITED INSTITUTIONS:

For work earned from schools of preaching, Bible colleges, or theology schools, Amridge University has adopted the following policies for transfer of credit:

§   Amridge University reserves the right to review the curriculum, faculty credentials, library services and other academic practices of the school from which transfer work is being submitted.  A copy of the school’s catalog must be provided if requested.

§  The applicant must have made formal application for admission to Amridge University and must have presented an official transcript from schools previously attended, as well as an official high school diploma or its equivalent.

§  It is within the authority of Amridge University to accept or not to accept transfer credit from any institution of higher education.  Such decisions may be made if Amridge University believes that the continued quality of the programs at the respective institution is not at the collegiate level and comparable to Amridge University’s own degree programs.

§  In instances where Amridge University revokes a decision to accept course transfer work from an institution, students who were admitted and are matriculated, will maintain their respective transfer credit awarded by Amridge University. 

§  Amridge University may conduct a comprehensive review of said institution(s) and the review is subject to approval by Amridge University’s Policy Review Team.  As a minimum, the comprehensive review will include the following:

§  A review of the respective institution’s degree programs, syllabi, faculty credentials, academic catalog, library services and other academic practices of the school to help show that the institution’s course work and learning outcomes are at the collegiate level and comparable to the institution’s own degree programs.

The comprehensive review will be conducted under the supervision of the Amridge University Academic Division with input from the University’s Center for Institutional Research.  Based on a recommendation of the University’s Academic Division, the Amridge University Policy Review Team must specifically pass the recommendation of transfer credit work acceptance recommended by the Academic Division.  This approval must be in place prior to the semester a student begins his or her program of study at Amridge.  

Additionally, because a comprehensive review outlined in this provision can take six months or longer to complete, the University will not entertain individual requests from students, potential students, colleges, or universities to have a comprehensive review of an institution of higher education.

TRANSFERABILITY OF AMRIDGE UNIVERSITY CREDIT

Transfer of credit from one institution to another is controlled by the receiving institution.  As such, Amridge University does not guarantee transferability.

REGIONAL ACCREDITING ORGANIZATIONS

The University recognizes the six regional accrediting organizations.  These accrediting organizations are as follows:

§  Middle States Association of Colleges and Schools – Commission on Higher Education

§  New England Association of Schools and Colleges – Commission on Institutions of Higher Education

§  North Central Association of Colleges and Schools – The Higher Learning Commission

§  Northwest Commission on Colleges and Universities

§  Southern Association of Colleges and Schools – Commission on Colleges

§  Western Association of Schools and Colleges – Accrediting Commission for Community and Junior Colleges and the Commission for Senior Colleges and Universities


 

Section 6:  Academic Records and Policies

This section includes important information on Amridge University academic policies, procedures, regulations, and other related requirements.  Exceptions may be noted in the respective sections for a specific school within Amridge University, noted in later editions of this publication, and/or published addenda (paper- and web-based) [Version 2.2012-2013, Effective 2.24.2013].


COURSE LOAD

Undergraduate Course Load

The minimum full-time course load for an undergraduate student is twelve semester hours.  Undergraduate students must have the prior approval of the respective advisor to register for an additional course over full-time. 

Graduate Course Load

The minimum full-time course load on the graduate level is nine hours per semester.  Graduate students must have the prior approval of the respective advisor to register for more than an additional course over full-time.

Doctoral Course Load

The minimum full-time course load on the doctoral level is six hours per semester.  Doctoral students must have the prior approval of the dean of the respective Amridge University school or college to register for an additional course over full-time.

DEFINITION OF ACADEMIC YEAR

The academic year consists of thirty (30) weeks of instructional time.

REGISTRATION

Students must register on the dates printed in the semester schedule.  In order to facilitate the process, each student is assigned an ID number to be used at registration.  This number will be used to identify all permanent academic records.

To make the registration process as simple as possible, Amridge University provides the following course registration options:

1.    Students may visit the Amridge University web site at https://www.amridgeuniversity.edu/Amridge/Instructions.aspx
t
o register by the Internet.

2.    Students may come to campus to register in person.

When students register for a course by Internet or in person, they are officially registered and all withdrawal, drop/add, and refund policies automatically apply.

Academic advisors are available at the student’s request.  Academic advisement is often essential to student success and advisors are readily available to help students with course selection, information on prerequisites and other information regarding the academic plan. 

It is the responsibility of the student to 1) review their academic plan each semester, 2) contact their academic advisor to have any questions answered regarding the student’s academic plan, 3) review course selection and make sure all prerequisites have been satisfied, and 4) register for courses that fit within the students’ academic plan. 

All students are responsible for their course selection.  If you are unsure for which courses to register, please contact your advisor before you complete the online registration form.

Amridge University reserves the right to modify the semester course schedule at any time, without prior notice, to accommodate student needs and faculty availability. In addition, Amridge University reserves the right to cancel any course.

ADDING A COURSE AND COURSE OVERLOADS

Students may add one or more courses to his or her schedule through the Registrar’s Office up to the end of the second week of classes by calling his or her assigned advisor.  The following rules apply for adding a course and for course overloads. 

§  Undergraduate students must have the prior approval of the respective advisor to register for an additional course over full-time (i.e., over 12 semester hours).  In turn, undergraduate students must have the prior approval of the respective dean for any course load beyond 16 semester hours.

§  Graduate students must have the prior approval of the respective advisor to register for any courses over full-time (i.e., anything over 9 semester hours).

§  Doctoral students must have the prior approval of the dean of the respective Amridge University school or college to register for any courses over full-time (i.e., 6 semester hours).

ACADEMIC RULES REGARDING WITHDRAWAL/DROP

1.    If a student withdraws or drops a course(s) prior to the first day of the semester, no grade will be reflected for the course(s).  The course will not be reflected on the transcript.

2.    If a student withdraws or drops a course(s) on or after the first day of the semester, the grade(s) will appear on the student's record with a mark of W (Withdrew).  

PROCEDURES FOR AND RAMIFICATIONS OF DROPPING A COURSE

A student dropping a course (not all courses) must officially complete the online withdrawal eform on the Amridge University website no later than Friday of the 14th week of the semester.  The drop is considered accepted once the student completes and submits the Course Drop/Withdrawal eform, located in the eforms portal.  This date the eform is submitted is the official drop date.

eforms website link: https://www.amridgeuniversity.edu/Amridge/Instructions.aspx

A student who drops a course prior to the first day of the semester will not incur tuition or fee charges for the course.  A student who drops a course on or after the first day of the semester will be financially responsible for the entire tuition and fees of the course in addition to a per course Drop Fee. Please refer to Section 7:  Tuition, Fees, and Financial Aid of this catalog for detailed information on Dropping/Withdrawaing.

PROCEDURES FOR WITHDRAWAL

A student who wishes to withdraw must officially complete the online withdrawal eform on the Amridge University website no later than Friday of the 14th week of the semester. The withdrawal is considered accepted once the student completes and submits the Course Drop/Withdrawal eform, located in the eforms portal. The date the eform is submitted is your official withdrawal date.

eforms website link: https://www.amridgeuniversity.edu/Amridge/Instructions.aspx

There are academic and financial responsibilities associated with withdrawal.  The University recommends that students discuss their options with their advisor. Please refer to Section 7:  Tuition, Fees, and Financial Aid of this catalog for detailed information on Dropping/Withdrawaing.

POLICY ON REPEAT OF COURSES

Amridge University students who repeat courses that they have failed or in which they did not meet the minimum required grade for a specific program of study may lose federal financial aid eligibility or other financial benefits for  those courses (Note:  See section on Repeated Courses for Veterans Receiving Educational Benefits).  In addition, students repeating courses jeopardize their satisfactory academic progress status and may be subject to loss of eligibility for financial aid.  Students should make every effort to avoid a situation which would result in the student needing to repeat a course.  Students are encouraged to consult with their financial aid advisor if a course repeat is needed. 

A student may not take a course more than three (3) times unless otherwise approved by the Amridge University Appeals Committee.  The Appeals Committee may authorize a student to enroll in a given course for a fourth (4) time provided the respective student provides a written plan on actions he or she will initiate to help ensure successful completion of said course in accordance with the guidelines and requirements of the specified program of study.  Please note the enforcement of this policy necessarily means that if a student fails a course within the provisions of this policy and is not able to successfully complete the course per the guidelines of the respective program of study and the course is a required course, then the student will not be able to successfully complete said degree.

VETERANS

A list of all students certified by the Veterans Administration (VA) for educational benefits is kept in the Financial Aid Office.  The records of students who receive benefits are accessible upon request by the state approving agency.  Enrollment certification should reflect proper credit for previous education and training.  Any change in academic status from the last certification is promptly reported.  Please refer to Section 7:  Tuition, Fees, and Financial Aid of this catalog for detailed information on veterans’ programs and requirements.

COURSE IDENTIFICATION SYSTEM

Amridge University uses a two or three letter with a four-digit identification system.  The first two (or three) letters denote the area of study.  The first digit indicates the academic level of the course; the second digit indicates the semester hours of course credit; the third and fourth digits, along with the prior designations, distinguish between one course and another.  Occasionally, a fifth digit is used to indicate a continuation of a course for a second semester.  A letter at the end distinguishes different sections of a course when it is offered more than once in the same semester.

 

The following chart illustrates the use of each mark:

ACADEMIC LEVELS OF COURSES

The academic levels of courses are as follows:

§  Courses with numbers of 1000, 2000, 3000, or 4000 numbers are undergraduate courses. 

§  Courses with 5000, 6000, 7000, 8000, or 9000 numbers are graduate level courses. 

§  Courses with 9000 numbers are primarily doctoral courses. 

GRADE REPORTING

Grades will be reported no later than three weeks following the conclusion of an academic semester.  The student will be sent a grade report consisting of an accurate description of current courses taken, grades received, hours attempted, hours earned, cumulative hours to date, current grade point average, cumulative grade point average, total hours transferred from previous institutions, and total hours transferred and earned at Amridge University that will apply toward his degree. 

Grades are reported in written form only.  They will not be reported to students orally.

Grade point averages (GPAs) are calculated by dividing the total number of quality points earned in a semester by the total number of hours attempted for that semester.  Cumulative grade point averages (CGPAs) are calculated by dividing the total number of quality points earned at Amridge University for all undergraduate or graduate work taken by the total number of undergraduate or graduate hours attempted.

GRADING SYSTEM FOR ASSOCIATE, BACHELOR, AND MASTER DEGREES

The following symbols are used on the students’ permanent records for all courses in which they are enrolled after the initial registration and schedule adjustment period: A, B, C, D, F, P, W, AU, MX, WF, and NR.  These marks will remain on a student’s permanent record and may be changed only if the original instructor certifies that an actual mistake was made in reporting or recording the grade.

 The significance of the grade symbols is as follows:  A denotes excellent comprehension of the subject and outstanding scholarship.  In computations of cumulative or semester averages, an A (95-100) will be assigned a value of 4.0 quality points per credit hour; an A- (90<95) will be assigned a value of 3.9 quality points per credit hour.  B denotes good comprehension of the subject.  In computation of cumulative or semester averages a B+ (86<90) will be assigned a value of 3.7 quality points per credit hour; a B (83<86) will be assigned a value of 3.3 quality points per credit hour; and a B- (80<83) will be assigned a value of 3.0 quality points per credit hour.  C denotes acceptable comprehension.  It is awarded for normal achievement.  In computation of cumulative or semester averages, a C+ (76<80) will be assigned a value of 2.7 quality points per credit hour; a C (73<76) will be assigned a value of 2.3 quality points per credit hour; and a C- (70<73) will be assigned a value of 2.0 quality points per credit hour.  D denotes borderline understanding of the subject.  It is awarded for marginal performance, and it does not represent satisfactory progress toward a degree.  In computations of cumulative or semester averages, a D+ (66<70) will be assigned a value of 1.7 quality points per credit hour; a D (63<66) will be assigned a value of 1.3 quality points per credit hour; and a D- (60<63) will be assigned a value of 1.0 quality points per credit hour.  F denotes failure to gain an adequate comprehension of the subject.  It indicates unsatisfactory performance.  In computations of cumulative or semester averages, an F (0<60) will be assigned a value of 0.0 quality points per credit hour.  The MX is used in special situations to replace asterisk grades where the student is in qualifying military deployment. P denotes a passing grade without indicating the quality of the student's work.  W is used to denote that the student withdrew from a course in which he or she was enrolled after the scheduled adjustment period.  The NR symbol denotes that no grade was reported.  The W and NR symbols will not be used in any computation, and will be placed on the permanent record.  AU denotes an audit course.  This notation does not imply attendance or any other effort in the course.


AMRIDGE UNIVERSITY’S

FINAL COURSE GRADING POINTS CHART FOR UNDERGRADUATE AND GRADUATE DEGREE COURSES

Grade

Percent

Points

            A

  95-100

1140-1200

            A-

90<95

1080-1139

            B+

86<90

1032-1079

            B

83<86

  996-1031

            B-

80<83

960-995

            C+

76<80

912-959

            C

73<76

876-911

            C-

70<73

840-875

            D+

66<70

792-839

            D

63<66

756-791

            D-

60<63

720-755

            F

  0< 60

    0-719

 

 

 

 

 

 

ASTERISK GRADES FOR ASSOCIATE, BACHELOR, MASTER, AND DOCTOR OF MINISTRY DEGREES

I is not used at Amridge University.   Incomplete grades are not assigned.  An asterisk (*) following a letter grade denotes an exceptional, temporary grade, which is an instructor’s option.  It is given only when, because of illness or other circumstances beyond his or her control, the student has been unable to complete a portion of the work of the course.  See items 15 and 16 below for exceptions to asterisk grade rules.  The following rules must be observed:

1.    Asterisk (*) grades are not automatic nor are they a right.  Students should make every effort to complete assigned work within the semester and should not assume that an asterisk grade will be granted.

2.    Students are expected to contact their instructors as soon as problems occur and attempt to work through the problems during the semester.

3.    Asterisk (*) grades are issued to allow students to complete a portion of the work of the course and are not a substitute for a withdrawal — the appropriate action for students who have not done any work.

4.    Students may not request asterisk (*) grades in consecutive semesters.

5.    Students may not request nor may faculty issue asterisk grades, after all work in the class has been completed.

6.    Asterisk (*) grades may be assigned only for C, D, or F grades.  (Note:  The only exception would be for those students serving in the U.S. military, in the U.S. military reserve, or in a Homeland Security unit that is activated and deployed to a war zone, police action, disaster, or similar actions.  In such cases the respective student is required to notify all of his or her instructors and submit a copy of the military orders to the Registrar’s Office.  If more than one semester is required, the Vice President of Academic Affairs will coordinate all course extensions beyond the one semester asterisk grade grace period).  Amridge’s practices do not negate a military policy regarding tuition assistance.

7.    Asterisk (*) grades of C, D, F cannot be changed to an A grade.

8.    A B grade is the maximum grade adjustment.  (Note:  The only exception would be for students serving in the military as described in #6, above.)

9.    Asterisk (*) grades of C, D which have been officially recorded in the Registrar’s office may not be lowered by the instructor.

10.  Asterisk (*) grades are to be given only for exceptional and documented cases of hardship such as illness or having to relocate within the semester.

11.  The student has until Friday 5:00 pm Central Time of week five of the following semester in which to finish the deficiency and the instructor will report the grade change to the Registrar’s Office within the following week.

12.  Following the period of grace, all asterisks (*) will be removed the day after semester grades are reported, leaving the student with the letter grade without the (*).

13.  WARNING:  If a student requests a transcript before the period of grace has expired, all asterisks (*) will be removed from the grades before the transcript is released.

14.  Asterisk grades shall not be allowed for a language proficiency examination registration (course).  The allowable grades for a language proficiency examination registration are P, IP, or F.  The awarded grade shall be recorded on the student’s transcript for the semester that the grade is assigned.  The Language Proficiency Examination Fee shall be charged each time a student registers for the language proficiency examination.

15.  Procedures

a.    An asterisk (*) grade must be requested between Monday 12:00 am Central Time of week 10 and Friday 5:00 pm Central Time of week 14 of the semester for which the grade is requested. Students must complete the online request form available on the Amridge website.  The form includes a certification by the student that all information provided is correct and that he or she has not had any asterisk grades granted for his or her immediate past semester of attendance at Amridge.

b.    Students should not assume that submittal of the form constitutes the granting of an asterisk grade.  Students will be advised immediately of receipt of the form by the Amridge coordinating office.  However, the decision regarding issuance of the asterisk grade will be communicated to the student in a separate email correspondence from the instructor and through the grade report.

c.    The issuance of an asterisk grade assumes that all information on the request form is accurate, including the student certification regarding consecutive terms.  An asterisk grade will be rescinded if it is later determined that information provided by the student was not correct.

d.    Asterisk grade assignments for courses are at the discretion of the respective assigned course instructor.  Note:  Asterisk grades are not allowed for language proficiency examinations.

16.  Instructors are not required to participate in issuing (*) grades. Instructors maintain consistent practices within their own courses, but practices will differ amongst instructors and programs.  The decision to issue an asterisk grade rests with the individual instructor.  Absent the appearance of capriciousness, discrimination, or violation of Amridge policy by a faculty member, his or her decision to issue/not issue an asterisk grade is final.  The University may direct the issuance of asterisk grades for students in the case of national emergencies.  However, this is a rare situation, for groups of students who are similarly impacted, and is directed only by the office of the Vice President of Academic Affairs.

17.  Asterisk grades are not given for FD 1412 – Management Intervention. 

 

GRADING SYSTEM FOR DOCTOR OF PHILOSOPHY AND DOCTOR OF MINISTRY DEGREES

The following symbols are used on the students’ permanent records for all courses in which they are enrolled after the initial registration and schedule adjustment period: A, B, F, P, IP (for selected dissertation courses only), W, AU, MX, and NR.  These marks will remain on a student’s permanent record and may be changed only if the original instructor certifies that an actual mistake was made in reporting or recording the grade. 

The significance of the grade symbols is as follows:  A denotes excellent comprehension of the subject and outstanding scholarship.  In computations of cumulative or semester averages, an A (95-100) will be assigned a value of 4.0 quality points per credit hour; an A- (90<95) will be assigned a value of 3.9 quality points per credit hour.  B denotes good comprehension of the subject.  In computation of cumulative or semester averages a B+ (86<90) will be assigned a value of 3.7 quality points per credit hour;  a B (83<86) will be assigned a value of 3.3 quality points per credit hour; and a B- (80<83) will be assigned a value of 3.0 quality points per credit hour.  F denotes failure to gain an adequate comprehension of the subject.  It indicates unsatisfactory performance.  In computations of cumulative or semester averages, an F (0<80) will be assigned a value of 0.0 quality points per credit hour.   The grades of C and D are not used in courses for the Doctor of Philosophy or Doctor of Ministry degrees. The MX is used in special situations to replace asterisk grades where the student is in qualifying military deployment.  P denotes a passing grade without indicating the quality of the student's work.  IP denotes work in a dissertation module course or dissertation first continuation module course which meets satisfactory progress requirements but does not complete all module requirements.  W is used to denote that the student withdrew from a course in which he or she was enrolled after the scheduled adjustment period.  The NR symbol denotes that no grade was reported. The W and NR symbols will not be used in any computation, and will be placed on the permanent record.  AU denotes an audit course.  This notation does not imply attendance or any other effort in the course.


AMRIDGE UNIVERSITY’S

FINAL COURSE GRADING POINTS CHART FOR DOCTOR OF PHILOSOPHY AND DOCTOR OF MINISTRY DEGREE COURSES

Grade

Percent

Points

            A

  95-100

1140-1200

            A-

90<95

1080-1139

            B+

86<90

1032-1079

            B

83<86

  996-1031

            B-

80<83

960-995

            F

0<80

0-959

 

 

 

 

 

 

 

 

 

ASTERISK GRADES FOR DOCTOR OF PHILOSOPHY DEGREES

I is not used at Amridge University.   Incomplete grades are not assigned.  An asterisk (*) following a letter grade denotes an exceptional, temporary grade, which is an instructor’s option.  It is given only when, because of illness or other circumstances beyond his or her control, the student has been unable to complete a portion of the work of the course.  See item 14 below for exceptions to asterisk grade rules.  The following rules must be observed:

1.    Asterisk (*) grades are not automatic nor are they a right.  Students should make every effort to complete assigned work within the semester and should not assume that an asterisk grade will be granted.

2.    Students are expected to contact their instructors as soon as problems occur and attempt to work through the problems during the semester.

3.    Asterisk (*) grades are issued to allow students to complete a portion of the work of the course and are not a substitute for a withdrawal—the appropriate action for students who have not done any work.

4.    Students may not request asterisk (*) grades in consecutive semesters.

5.    Students may not request nor may faculty issue asterisk grades, after all work in the class has been completed.

6.    Asterisk (*) grades may be assigned only for F grades.  (Note:  The only exception would be for those students serving in the U.S. military, in the U.S. military reserve, or in a Homeland Security unit that is activated and deployed to a war zone, police action, disaster, or similar actions.  In such cases the respective student is required to notify all of his or her instructors and submit a copy of the military orders to the Registrar’s Office.  If more than one semester is required, the Vice President of Academic Affairs will coordinate all course extensions beyond the one semester asterisk grade grace period).  Amridge’s practices do not negate a military policy regarding tuition assistance.

7.    Asterisk (*) grades of F*, cannot be changed to an A grade.

8.    A B grade is the maximum grade adjustment.  (Note:  The only exception would be for students serving in the military as described in #6, above.)

9.    Asterisk (*) grades are to be given only for exceptional and documented cases of hardship such as illness or having to relocate within the semester.

10.  The student has until Friday 5:00 pm Central time of week five of the following semester in which to finish the deficiency and the instructor will report the grade change to the Registrar’s Office within the following week. 

11.  Following the period of grace, all asterisks (*) will be removed the day after semester grades are reported, leaving the student with the letter grade without the (*).

12.  WARNING:  If a student requests a transcript before the period of grace has expired, all asterisks (*) will be removed from the grades before the transcript is released.

13.  Asterisk grades shall not be allowed for a language proficiency examination registration (course).  The allowable grades for a language proficiency examination registration are P, IP, or F.  The awarded grade shall be recorded on the student’s transcript for the semester that the grade is assigned.  The Language Proficiency Examination Fee shall be charged each time a student registers for the language proficiency examination.

14.  Procedures

a.    An asterisk (*) grade must be requested between Monday 12:00 am Central Time of week 10 and Friday 5:00 pm Central Time of week 14 of the semester for which the grade is requested. Students must complete the online request form available on the Amridge website.  The form includes a certification by the student that all information provided is correct and that he or she has not had any asterisk grades granted for his or her immediate past semester of attendance at Amridge.

b.    Students should not assume that submittal of the form constitutes the granting of an asterisk grade.  Students will be advised immediately of receipt of the form by the Amridge coordinating office.  However, the decision regarding issuance of the asterisk grade will be communicated to the student in a separate email correspondence from the instructor and through the grade report.

c.    The issuance of an asterisk grade assumes that all information on the request form is accurate, including the student certification regarding consecutive terms.  An asterisk grade will be rescinded if it is later determined that information provided by the student was not correct.

15.  Instructors are not required to participate in issuing (*) grades. Instructors maintain consistent practices within their own courses, but practices will differ amongst instructors and programs.  The decision to issue an asterisk grade rests with the individual instructor.  Absent the appearance of capriciousness, discrimination, or violation of Amridge policy by a faculty member, his or her decision to issue/not issue an asterisk grade is final.  The University may direct the issuance of asterisk grades for students in the case of national emergencies.  However, this is a rare situation, for groups of students who are similarly impacted, and is directed only by the office of the Vice President of Academic Affairs.

16.  Exceptions to the above grading policies are:

a.    The grades of C and D are not used in Doctor of Philosophy Degree courses.

b.    Asterisk grades are not allowed for dissertation modules, except for students   enrolled in doctoral programs prior to spring 2007 who elected to remain under previous dissertation policies.

c.    The grade of IP (in-progress) is allowable for Dissertation Modules and for Dissertation Module First Continuation courses.

CONFORMANCE TO RULES AND REGULATIONS

Students, by registering for courses, obligate themselves to conform to all rules and regulations of the University.  Also, students are expected to obey the pertinent laws of the United States.  Students attending classes on the Amridge University campus are also expected to obey the laws of the state of Alabama and the City of Montgomery.  Likewise, students outside the United States learning via the Amridge University Distance Learning program are expected to obey the laws of their host country and any pertinent international laws that the United States has formally agreed to honor.

ACADEMIC MISCONDUCT

Academic misconduct includes any form of dishonesty, including cheating, plagiarism, or furnishing false or misleading information to the University (or persons acting in concert with the University academic program such as practicum or clinical experience supervisors, or other persons involved in the educational process) as well as assigning or colluding with another person in committing such dishonesty, suppressing such dishonesty, or failing to report known dishonesty of another person.

Academic integrity is the cornerstone of character and is essential to Christian living.  Accordingly, it is expected of all students at Amridge University.  Academic integrity means being fully honest in all academic work.  This means using only instructor-authorized sources of information when taking tests, identifying and documenting sources quoted or paraphrased in written assignments and accurately reporting the completion of reading assignments and other work done.  Cases of plagiarism (represent another’s work as one’s own), cheating or other instances of dishonesty shall be handled according to the following procedure:

When a student is discovered to have been dishonest in any course work, the instructor shall:

§  Confront the student about the dishonesty;

§  Counsel him or her, either orally or in writing, about the need to be honest;

§  Penalize his or her grade according to the schedule given below;

§  File a report, including documentation, with the dean of the respective Amridge University school and the Vice President of Academic Affairs; and

§  Give the student a copy of the report.  The instructor keeps a copy and the respective dean shall keep the original report in a confidential disciplinary file.

For the first offense, the student shall receive an F for the assignment or test on which dishonesty is discovered.  For the second offense, the student shall receive an F for the course.  If there is a third offense, the student shall be given an F in the course and be expelled, by due process, from Amridge University.  The second or third offense may or may not be in the same course in which a previous offense was recorded.  For all offenses, the student shall be informed in writing by the instructor of the action taken, with copies forwarded to the dean of the college, the Vice President of Academic Affairs, and the Registrar’s Office for placement in the student’s permanent file.  However, the respective dean shall inform the instructor when an F is to be assigned for a course.  For any offense, a student may request that his or her case be reviewed by the Appeals Committee, which shall act in accordance with stated provisions.  The administration and the faculty reserve the right to review and act on individual cases of dishonesty.

POLICY ON THE USE OF A PLAGIARISM DETECTION SYSTEM

Effective beginning the spring semester 2011, Amridge University will be using a capability to enhance the integrity of its online classes.  Specifically, the University will use a plagiarism detection system named SafeAssign which is one of two such systems used by numerous colleges and universities in the Blackboard courseware system. 

The SafeAssign system matches the text in publically available databases on the Internet, databases of journals and periodicals, the SafeAssign database, and a database of other University student work previously submitted through the SafeAssign system.  Once submitted, the SafeAssign system will identify segments of text in student papers matching sequences of words in the database and provide a specialized report to the respective course instructor.  In turn, the instructor will determine if the student’s paper followed all of the proper source citation procedures as specified in the respective course syllabus and in accordance with both the Code of Conduct – Academic Integrity delineated in the Amridge University Academic Catalog and the Academic Integrity provision specified in Section II of each Amridge University syllabus.

As a teaching tool, the SafeAssign system will be used by faculty to help students understand that plagiarism will not be tolerated at the University and that all students should properly give credit to sources and text not originated by the student in accordance with practices and standards in the academic community.

Finally, as a result of the University’s decision to implement the SafeAssign system, there are several requirements that must be followed by all students submitting academic papers for University courses.  These requirements include:

§  Follow the course document title page requirements specified in the respective course syllabus;

§  Use only the initials of the student’s first name and last name and the last four digits of the student’s student number on the title page as identification;

§  Do not incorporate any personal information in the students course paper;

§  Do not use the name of individuals who are not public figures or other individuals not normally named in academic and public works; and

§  Students enrolled in counseling, therapy, pastoral counseling, or ministerial courses are specifically prohibited from using the names, or any other types of personal identification information, of individuals counseled, clients, patients, or individuals otherwise being served by the student.

Prior to submitting a paper to an instructor there will be one or more opportunities to submit the paper through SafeAssign for a self-check.  Submitting a paper for a self-check does not submit the paper to a database.  The instructor will arrange for these self-check opportunities when setting up the assignments.  The self-check through SafeAssign will highlight statements and paragraphs in the paper that are duplicated in previous materials and will provide a report.  It can then be check to assure that the appropriate source citations have been provided.  Afterwords, the final draft of the paper can be submited to the instructor. 

When the assignment is submitted to the instructor the paper will be added to the Amridge University‘s database.  A student will have the option of submitting or not submitting the paper to SafeAssign’s global database mentioned above.  Neither the self-check through SafeAssign nor the submission of papers to the global database are part of Amridge University’s program.  They are not part of the grading process nor are they recorded by the university.

Participating in the SafeAssign system is not a voluntary option – all students applying for admission and registering for courses at Amridge University will be required to submit all course papers, reports, and similar academic work through the SafeAssign portal.  Requirements related to the submission of course documents through the SafeAssign will be outlined in the syllabus for each student’s course.

POLICY ON STUDENT VERIFICATION DURING TESTS AND EXAMINATIONS

Effective beginning the spring semester 2011, Amridge University will be using a capability to enhance the integrity of our online classes.  Periodically, in our online test and examination system, students may be posed personal challenge questions to verify his/her identity.  Amridge University is using this new step in the learning process to ensure that each student passes independent identity verification, as the University’s accreditation agency requires this type of program to maintain the University’s continued participation in the U.S. Department of Education’s student financial aid programs.

This process will be conducted by Acxiom Corporation and not by the University.  If a student is selected for identity verification, the student will enter their name and address and Acxiom will access a database of consumer information (addresses, phone numbers, property information, etc.) and present unique personalized challenge questions only the student can answer.  When the student receives these questions, they must answer them prior to re-entering the system.  A student should not  enter their name and address more than once , or close the browser or shut down the computer.

A student’s ability to correctly answer these random questions within a short time indicates that they are performing their own work online.  The University monitors each identity transaction and will contact the student if they do not pass or do not complete the identity questions.  There is no penalty for not answering the questions, but the student is expected to answer to the best of their ability.  There is no impact to the student’s grade, exam or assignments unless there is evidence of violations of academic integrity policies, which are available in the Amridge University Academic Catalog on the University’s web site.

The questions are based on data about the student, such as where they have lived, their telephone number, and other available data. This data is also compiled about every consumer in the United States.  As with all databases, there may be typographical errors or other obvious anomalies in the data.  Select the best answers to the questions. 

To maintain the integrity of online courses, in addition to personal challenge questions, the University often reviews logs in its systems, such as IP addresses, login and logoff times, exam start and completion times and other logs.  The University also uses plagiarism detection tools, special browsers and other techniques to help ensure the integrity of its courses, programs, and degrees.

In summary:

§  The University is improving the quality and integrity of its online courses with identity verification

·         DO:

o   Pay close attention during this identity verification process.

o   Answer the questions to the best of one’s ability.

o   Enter the street address properly without abbreviations.

o   Answer the questions immediately.

o   Pick the best answer.

·         DO NOT:

o   Share a user id with anyone, ever.

o   Enter Jr., Sr., or apartment numbers.  These are not needed.

o   Skip or try to avoid the questions.

o   Worry about slight errors, typos or truncated names or addresses.

o   Intentionally answer the questions incorrectly.

Finally, the system used will randomly select students for verification – this random selection will be based on only a small percentage of students taking University-based tests and examinations for all courses.  This is not a voluntary option – all students applying for admission and registering for courses at Amridge University will be required to respond to the random challenge questions.

STUDENT GUIDELINES FOR MILITARY DEPLOYMENT

Within the framework of academic integrity, Amridge University is committed to meeting the special needs of U.S. military students, including Reservists and State National Guardsmen, who are called to active duty or who experience an unexpected change of orders in defense of our nation. Students are expected to factor into their registration decisions that a greater than usual risk of non-completion exists during identified periods of heightened military activity.  Realizing that some situations cannot be anticipated, the Amridge University military withdrawal policy is designed to assist these students and includes the following situations:

1.    Unexpected deployment (eligible for combat pay)

2.    Assigned extra military duty (guard duty due to higher security requirement)

3.    Sent to other installation to cover for service members who have been deployed.

4.    Working longer hours at regular job due to deployments that cut staffing level

A service member whose academic work is interrupted for one of these reasons prior to the scheduled end of a semester must select one of the following options:

1.    A service member can make every effort to complete the course before leaving the country or otherwise reporting for reassignment/active duty.  The service member should work directly with the instructor(s) to ascertain if early completion will be possible.  Depending upon the nature of the coursework and the time remaining in the semester, this option may not always be possible.

2.    A service member who anticipates that he or she will be able to complete coursework from the reassigned location, but not within the timeframe of the regular semester, may request an asterisk grade for a five week extension.  For military service members, the Amridge University policy that no grade above a B may be earned for an asterisk course will be waived.  A service member who is unable to complete the course within the five week extension will receive a grade of MX and will receive a nonrefundable credit for a period of one year commencing with the date of return to normal duty status.  The service member may re-enroll in the same course(s) without additional charge within the specified time period by contacting the Vice President of Academic Affairs with this request and presenting the official military documentation.  If the course is not completed within the one year timeframe, the MX grade will remain but will not adversely affect the GPA calculation at Amridge University.  Service members must be aware that when they re-enroll in the same course(s) after deployment, they may be unable to use any assignments or exams they have completed during their first enrollment.

3.    A service member who determines that course completion will not be possible may request a military withdrawal from Amridge University.  This option generally best serves students who will be on an extended deployment.  The service member should contact the education service officer to find out if a military withdrawal is possible so that he or she will not be responsible for recouping tuition assistance.  Courses from which students withdraw under this policy will receive grades of MX which will not adversely affect the grade point average at Amridge University.  No drop course fees will be charged to the service member. As with option #2, above, the service member will receive a nonrefundable credit for a period of one year commencing with the date of return to normal duty status.  The service member may re-enroll in the same course(s) without additional charge within the specified time period by contacting the Vice President of Academic Affairs with this request and presenting the official military documentation.  If the course is not completed within the one year timeframe, the “MX” grade will remain but will not affect the GPA calculation at Amridge University. Service members must be aware that when they re-enroll in the same course(s) after deployment, they may be unable to use any assignments or exams they have completed during their first enrollment.

 

Students wishing to extend or withdraw must send documentation of deployment to the Office of the Registrar.  This documentation should be accompanied by a delivered, mailed, emailed, or faxed (fax #334.387.3878) request which includes the student’s name, student number, and specified request (withdrawal or extension.) 

Reasonable efforts will be made to maintain contact with the service member regarding completion of work for which an asterisk grade or a “MX” has been assigned. Service members granted these options will be asked to provide contact information for themselves and/or family members to whom Amridge University may provide information.  However, it remains the responsibility of the service member to recognize and fulfill his or her responsibility for keeping the University informed of his or her status and for completing work within the timelines established to gain the benefits provided by this policy.

Withdrawing from the course(s) through the University does not automatically release students from their obligations to the military program providing assistance.  Service members should check with their education service officers before making decisions to withdraw.

STANDARDS FOR ACADEMIC PROGRESS

Satisfactory Progress Toward Degree Completion

Amridge University defines satisfactory academic progress by two factors: an acceptable cumulative grade point average (CGPA) and completion of degree requirements within a specified time limit.

If a student is not receiving government funded financial aid, the following time limits for completion of a certificate or degree program are:

Certificate...................................................................................................... No time limit

Associate....................................................................................................... No time limit

Baccalaureate................................................................................................ No time limit

Master of Arts or Science.............................................................................. Five (5) years

Master of Divinity........................................................................................... Seven (7) years

Doctor of Ministry (36 hours)......................................................................... Five (5) years

Doctor of Ministry (66 hours)......................................................................... Seven (7) years

Doctor of Philosophy..................................................................................... Seven (7) years

For a student who is receiving Federal financial aid, satisfactory progress is determined by following guidelines that are listed in detail in Section 7:  Tuition, Fees, and Financial Aid of this catalog.

 

ACADEMIC PROBATION

The semester following academic probation, the student must take a minimum of two courses but no more than 12 semester hours, and receive grades for the next 12 hours sufficient to bring his or her CGPA up to the required level.

 

ACADEMIC SUSPENSION

Students who are on academic probation and fail to satisfy requirements for probation removal will be suspended and will not be allowed to enroll for classes for one full semester. 

 

ADDITIONAL POLICIES FOR ACADEMIC PROGRESS IN DOCTOR OF PHILOSOPHY PROGRAMS

A student who begins the Doctor of Philosophy (PhD) degree program based upon a degree plan accepted by the student and the University (which includes PhD courses and, if applicable, leveling courses) shall be subject to the following policies:

1.    A student who has received at least two F grades, two asterisks grades (C*, D* or F*), or one F grade and one asterisk grade will not be permitted to enroll for or take any other courses until all F grades and all asterisk grades have been removed from the student’s transcript by the student receiving passing grades for the respective courses.  

2.    A student who receives a third failing grade for any course or combination of courses shall be removed from the program.

 

WEB-ENABLED RESEARCH LOG SYSTEM REQUIRED FOR MOST COURSES

The Research Log is required of all students and will help in many ways:

1.    It helps students keep track of the number of library resources they have obtained from a library, web site, or other research sources.

2.    It helps faculty obtain a better understanding of where and how students are going to conduct their research for a given class.

3.    From this information, faculty can review the research logs to help determine if they need to make adjustments in courses to further students’ mastery of the research processes.

4.    This system provides the Amridge faculty and administration with more accurate information on the types of resources the university should invest in to better meet the needs of its students and faculty.

To Access the Research Log and Record Entries to the Research Log

1.    Log into Blackboard.

2.    On My Amridge page, scroll down to “Online Library and Research Log Links.”

3.    Notice the WRL Log ID number for the current semester.

4.    Click on the “Click Here” for students entering the Research Log.

5.    Log in with the same ID and password as for entering Blackboard.

6.    Type in the WRL Log ID number for students (see 3 above) (ex. “38”).  This number is the same for all students but it changes each semester.

7.    Click “Log-in Now.”

Courses Exempt from Research Log Requirements:

§  ALL Language Courses

§  ALL Practicum Courses

§  ALL Clinical Training Courses

§  MH 1402 -- Introductory Algebra

§  MH 1403 -- College Algebra

§  FD 7322 -- Synthesis of Theological Curriculum I

§  FD 7323 -- Synthesis of Theological Curriculum II

ON-CAMPUS ATTENDANCE POLICY

The University policy on class attendance is based on the premise that regular communication between the teacher and the student and, also, among students themselves, has significant value in the learning process.  It is recognized, however, that the diverse types of instruction carried on argue against a uniform policy applicable to all units of the academic program.

On-campus students are expected to attend all class sessions of a course.  Absences may affect the student’s grade unless those absences are approved by the course instructor. 

Allowances for student absences caused by illness or personal emergency should be handled on a case-by-case basis between the student and instructor.  Arrangements to make up work missed because of the absence should be initiated by the student.

Attendance of on-campus students is monitored by the Extended Learning Center.

DEGREE PROGRAM CHANGE

If a student changes from one degree program to another, the requirements of the new program must be met.  A degree program change request form must be filled out online via the Amridge University e-forms portal.  A change of program fee will be assessed.

§  Students who have 2 consecutive semesters of F’s will not be allowed to change to another degree program.

§  Students who do not meet the qualitative and quantitative standards of Satisfactory Academic Progress (SAP) and are either on a Financial Aid plan or Financial Aid Suspension will not be allowed to change their degree program.

COURSE PAPERS

Unless specified otherwise by the professor, all course papers must be typewritten and in the proper thesis form. For the Amridge University School of Human Services the form is specified by the latest edition of The Publication Manual of the American Psychological Association. For the Amridge University College of Business and Leadership, College of General Studies, and the Turner School of Theology, the form is specified by the latest edition of The Chicago Manual of Style.

GRADUATION REQUIREMENTS

A student seeking a degree at Amridge University may graduate when all requirements have been completed.

Complete an Amridge University Degree Completion Application available from Amridge University’s web site.  The properly completed and signed application must be submitted no later than the first day of classes of the semester prior to the semester the student plans to graduate.  Following this schedule permits the University to conduct a full audit of the respective student’s records to make sure that all courses, programs, and respective graduation requirements have been met.  Students having any questions regarding the Degree Completion Application should contact the Registrar’s Office.

The Graduation exercise is held in either the month of May or June each year.  The academic records and diplomas will show graduation as being in the semester in which all degree requirements were met.  Students completing their work in the fall or summer semesters must wait until graduation to receive their diplomas.

ACADEMIC DRESS

Amridge University graduation participants will receive a black cap and gown along with a red tassel.  Candidates may not alter or decorate their regalia in any way or wear additional articles not sanctioned by the university.  Doing so may interfere with a student’s ability to participate in the graduation ceremony.

DEGREE COMPLETION FEE

A degree completion fee is required for all students who petition the university for graduation.  This fee is required for all students even if they choose not to attend the graduation ceremony.

SPECIAL AWARDS AT GRADUATION

Amridge University encourages quality in the academic pursuits of its students.  Outstanding achievement is rewarded by graduation honors and by special awards in certain areas.

At the Spring Commencement the following awards are provided through endowment funds and/or annual cash gifts and are presented to those students who have excelled in their fields of study:

§  The Rex A. Turner, Jr., Legacy of Leadership Award:  (Eligible recipients: Faculty, Staff, Community and Church Leaders and Amridge University Students in the University’s Doctor of Philosophy (PhD) degree programs).  This award is provided by the Rex A. Turner, Jr., (Dr. Rex) family in loving memory of Dr. Rex’s life of leadership in the family as well as in the educational and spiritual realms. The crystal, mountain-shaped award, represents his mountain top view of life’s challenges for the future.  It will be presented to an individual who has exhibited exemplary leadership and dedication in his/her life’s work.

§  The Military Scholar Award (Undergraduate and Graduate Studies).  A plaque is provided in honor of all service members and veterans of the armed forces who have provided for the defense of the United States of America.  This award recognizes service members and veterans who have excelled in scholarly achievement.  They have distinguished themselves, bringing credit on their respective branch of service and this nation.  It is awarded to the military student who has demonstrated academic excellence in undergraduate and graduate studies.

§  The Leadership and Human Services Award (Undergraduate and Graduate Studies). A plaque is provided recognizing the student who has demonstrated academic excellence in studies related to Leadership and/or Human Services.  This student’s achievement exhibits a passion to lead and a concern for the needs and welfare of one’s fellow man.

§  The Humanities and Philosophy Award (Undergraduate Studies).  A plaque is provided recognizing the student who has demonstrated academic excellence in the study of Theology and Philosophy.  In dedication to the pursuit of truth, this student’s achievement exhibits the character qualities sought in ministry and Biblical study, demonstrating a comprehensive understanding of the many diverse world views prevalent today.

§  The Rex A. Turner, Sr., Award for “Love of the Scriptures.”  A plaque is provided in honor of Rex A. Turner, Sr.  It is awarded to the student who has demonstrated academic excellence in the study of the scriptures.  Only one selection is permitted for this award.

§  The Jacqueline Turner Long Award in Christian Service (Eligible Degrees:  Bachelor of Science in Ministry/Bible, Bachelor of Arts in Biblical Studies, Master of Arts in Biblical Studies, Master of Science in Ministerial Leadership, Master of Divinity in Ministerial Leadership, Master of Arts in Practical Theology, Master of Divinity, and Doctor of Ministry in Ministry).  A plaque is provided by the Turner Family in loving memory of Jacqueline Turner Long, daughter of Dr. and Mrs. Rex A. Turner, Sr., and sister of Mary Turner Hargis.  She was a faithful wife and mother and a strong promoter of Christian education.  This plaque is awarded to the student who has excelled in Christian service.

§  The Velma West Award in the Greek Language.  A plaque is provided in loving memory of Mrs. Velma West, a teacher of the Greek language at Harding University Graduate School of Religion and at Amridge University.  The plaque is awarded to the student who has demonstrated academic excellence in the Greek language.

§  The Herman Register Award in Personal and Public Evangelism (Eligible Degrees:  Bachelor of Science in Ministry/Bible, Bachelor of Arts in Biblical Studies, Master of Arts in Biblical Studies, Master of Science in Ministerial Leadership, Master of Divinity in Ministerial Leadership, Master of Arts in Practical Theology, Master of Divinity, and Doctor of Ministry in Ministry).  A plaque is provided by brethren in southern Alabama in fond memory of and high regard for the late Herman Register, a gospel preacher who gave of himself in both personal and public evangelism.  This plaque is awarded annually to the student who excels in the spirit of evangelism, as was characteristic of Herman Register.

§  The Great Commission Award, Matt. 28:18-20.  A plaque is given annually by the Missions Department at Amridge University to the student who has demonstrated the greatest zeal, participation, and academic achievement in foreign missions.

§  The Scholarly Achievement in Biblical Studies Award (Eligible Degrees:  Bachelor of Science in Bible/Ministry, Bachelor of Arts in Biblical Studies, Master of Arts in Biblical Studies, Master of Science in Ministerial Leadership, Master of Divinity in Ministerial Leadership, Master of Arts in Practical Theology, Master of Divinity, and Doctor of Ministry in Ministry).  Proficiency in biblical studies is of primary importance at Amridge University.  The faculty selects a student each year that has excelled in this area of study.  The award is a Bible so that the student may continue to grow in the knowledge of the Word of God throughout his or her life of service in the Lord’s work.  Only one selection is permitted for this award.

§  Winnie Hohn Christian Counseling Award (Eligible Degrees:  Master of Arts in Marriage and Family Therapy, Master of Arts in Professional Counseling, Master of Divinity in Marriage and Family Therapy, Master of Divinity in Professional Counseling, Master of Divinity in Pastoral Counseling, Doctor of Ministry in Family Therapy I, Doctor of Ministry in Family Therapy II, Doctor of Philosophy in Professional Counseling, Doctor of Philosophy in Pastoral Counseling, and Doctor of Philosophy in Marriage and Family Therapy). A plaque is provided in loving honor of Mrs. Winifred S. Hohn, an encourager of mankind, and a supporter of Amridge University for many years.  The plaque is awarded by the faculty to a student who is an active Christian and who has excelled in academic studies and in the practice of marriage and family therapy.

ADDITIONAL CRITERIA FOR AWARDS

In addition to the specific requirements for each award, the following general criteria apply:

1.    The student should be in the current graduating class to receive the award.  An exception may be exercised when no one in the graduating class qualifies for the award.

2.    Transient, cross-enrolled, and noncredit students are not eligible for awards.

SELECTION PROCESS

Students who receive awards are selected by the faculty, staff, and administrators two weeks prior to the Spring Commencement.

GRADUATION HONORS

The graduation honors and the required cumulative grade point average for each level of honor are as follows:

Summa Cum Laude............................................ 3.900 – 4.000

Magna Cum Laude.............................................. 3.700 – 3.899

Cum Laude.......................................................... 3.500 – 3.699

Graduation honors calculation will be based on semester hours of credit taken at Amridge University at the respective program level.  Graduation honors will not be announced at commencement exercises but will be published in the commencement exercise programs and on the respective student’s permanent academic record.

 

OTHER ACADEMIC RECOGNITION:

§  Qualifying with Distinction on Comprehensive Examination.  Candidates for the Master of Arts in Biblical Studies, the Master of Arts in Practical Theology, or the Master of Divinity degree are required to take written comprehensive examinations.  Those who pass the examination are designated by the readers of the examination papers as either “Qualifying” or “Qualifying with Distinction.”  Those “Qualifying with Distinction” are so designated in the commencement program and announced at the commencement exercise.

NOTIFICATION TO STUDENTS OF RIGHTS UNDER THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT (FERPA)

A.   Notification to Students of Rights Afforded by Amridge University Under the Family Educational Rights and Privacy Act (FERPA).

Pursuant to the Family Educational Rights and Privacy Act (“FERPA”), Amridge University (the “University” or “Amridge University”) affords to its students certain rights related to their “educational records.”  These rights are:

1.    The general right to inspect and review the education record (pertaining to the individual student) within 45 days of the day the University receives a request for access.  The student must submit to the Registrar’s Office (the Registrar’s Office) a written request that identifies the record(s) to be inspected.  The University will make arrangements for access and notify the student of the time and place where the record(s) may be inspected.  If the University official to whom the request was submitted does not maintain the record(s), that official shall, if he or she is able, advise the student of the correct official to whom the request should be addressed.

Under FERPA, there are exceptions to the general right of a student to review his or her own educational records.  These exceptions include:

                                          i.    The financial statement of the student's parents.

                                         ii.    Confidential letters and confidential statements of recommendation placed in the education records of the student before January 1, 1975, as long as the statements are used only for the purpose for which they were specifically intended.

                                        iii.    Records connected with an application for admission to Amridge University that was denied.

                                       iv.    Those records which are excluded from the FERPA definition of “education records.”  An example would be records that were:

                                        v.    Made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his or her professional capacity;

                                       vi.    Made, maintained, or used only in connection with treatment of the student;

                                      vii.    Disclosed only to individuals providing the treatment.  For the purpose of this definition, “treatment” does not include remedial education activities or activities that are part of the program of instruction at the agency or institution; and

                                     viii.    Records that only contain information about an individual after he or she is no longer a student at that agency or institution.

2.    The right to request an amendment to the student’s education record(s) the student believes is inaccurate or misleading.  The student may ask the University to amend a record believed to be inaccurate or misleading.  The student should write the University official responsible for the record, clearly identify the part of the record to be changed, and specify why it is inaccurate or misleading.  If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of the right to a hearing regarding the request for amendment.  Additional information regarding the hearing procedures is outlined within under Correction of Educational Records.

3.    Procedures will be provided to the student when notified of the right to a hearing.

4.    The right to consent to disclosures of personally identifiable information contained in the student’s education record, except to the extent that FERPA authorizes disclosure without consent.  Examples of instances in which a student may consent to disclosure to third persons of personally identifiable information in a student record, as well as circumstances under which disclosure may occur without consent, are provided later in this policy.  One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests.  A school official is a person employed by the University in an administrative, supervisory, academic, or support staff position (including law enforcement unit and health staff); a person or company with whom the University has contracted (such as an attorney, auditor, or collection agency); a person serving on the Board of Regents; or a student serving on an official committee, such as disciplinary or Appeals Committee, or assisting another school official in performing his or her tasks.  A school official has a legitimate educational interest if the official needs to review an education record in order to fulfil her/his professional responsibility.  Upon request, the University discloses education records without consent to officials of another school to facilitate the student’s transfer and enrollment.

5.    The right to file a complaint with the United States Department of Education concerning alleged failures by Amridge University to comply with the requirements of FERPA.  The complaint can be sent to the following office that administers FERPA:

Family Policy Compliance Office

U.S. Department of Education

400 Independence Avenue, SW

Washington, D.C. 20202-4605

 

Web site:  http://www.ed.gov/offices/OM/fpco/

 

B.   Definitions.

For purposes of this Student Records Inspection and Release Policy, the following definitions of terms apply:

1.    Education Records.

“Education records” means, except as may be provided otherwise below, those records, files, documents, and other materials which –

                                          i.    contain information directly related to a student; and

                                         ii.    are maintained by the University or by a person acting for the University;

The term “education records” does not include any of the following:

                                          i.    records of instructional, supervisory, and administrative personnel and educational personnel ancillary thereto which are in the sole possession of the maker thereof and which are not accessible or revealed to any other person except a substitute;

                                         ii.    records maintained by any future law enforcement unit of the University that are created by that law enforcement unit for the purpose of law enforcement;

                                        iii.    records on a student which are made or maintained by a physician, psychiatrist, psychologist, or other recognized professional or paraprofessional acting in his or her professional or paraprofessional capacity, or assisting in that capacity, and which are made, maintained, or used only in connection with the provision of treatment to the student, and are not available to anyone other than persons providing such treatment, except that such records can be personally reviewed by a physician or other appropriate professional of the student’s choice.

2.    Directory Information.

“Directory information” means categories of information about a student that, without the consent of the student, may be included in publications, disclosed upon request, or otherwise disclosed to the public or third parties.  From time to time the University, acting within the constraints of FERPA or guidance of the U.S. Department of Education on how to properly implement FERPA, may determine or revise what categories of information are to be deemed as “information generally not considered harmful or an invasion of privacy” and therefore to be included within directory information.  Public notice of these categories of information is given to allow sufficient time for the student to inform the University that any or all of this information should not be released without prior consent.  At the present time, the term “directory information” includes the following:

                                          i.    Student’s name;

                                         ii.    Address (physical or P.O. box address(es), but not including email address);

                                        iii.    Telephone listing;                                       

                                       iv.    Major field of study;

                                        v.    Participation in officially recognized activities;

                                       vi.    Dates of attendance;

                                      vii.    Level of education;

                                     viii.    Degrees and awards received;

                                       ix.    Most recent education agency or institution attended;

                                        x.    Date of birth; and,

                                       xi.    Place of birth.

Directory Information does not include student identification numbers, nor social security numbers.  Inquiries in writing (or on occasion, by telephone), for directory information as listed above may be honoured.  The Registrar’s Office will answer such inquiries as time permits.  Blanket inquiries or inquiries requiring information as a specific format may be denied, and/or a charge may be levied for the service.  The University may also decide to respond to some or all requests for directory information by providing some, but not all, of the categories of information listed in items “a” through “k” above.  The University reserves the right to respond to requests for directory information as to more than one semester by providing such information for less than all of the semesters requested.  However, the University shall not respond to requests by third persons for directory information in a manner that treats requests for directory information from the armed forces of the United States in an inferior way or with less-favourable treatment as compared to requests from persons or entities other than the United States armed forces.   A student may request in writing to withhold the release of directory information, or particular categories of directory information.  Such a request to place a privacy hold on the student record should be sent to:  Registrar’s Office, Amridge University, 1200 Taylor Road, Montgomery, AL 36117-3520.

3.    Student.

“Student” includes any person with respect to whom the University maintains education records or personally identifiable information, but does not include a person who has not been in attendance at the University.

C.   Military Requests for Directory Information.

1.    University Compliance with Solomon Amendment.

It is Amridge University’s present understanding that, under Title 10 of the United States Code, Section 983 (the so-called “Solomon Amendment”) and judicial interpretations thereof by courts situated within the Eleventh [Judicial] Circuit of the United States, the University is required to provide to the U.S. Department of Homeland Security, the U.S. Department of Defense, and to each of the military departments (Army, Navy, Marines, Coast Guard, etc.) access to the above-stated directory information upon request.  The University complies with this requirement.    

2.    Student Requests to Withhold Directory Information.

The University has noted that, unlike FERPA, the Solomon Amendment does not itself specifically provide for students to request that the institution withhold the release of directory information to the U.S. Military.  However, the University’s experience is that military representatives generally work with institutions to whom they make requests, so as not to insist that the institution release directory information for students who have requested that the university withhold the release of directory information to third persons.  Consequently, the University endeavours to honour timely student requests to withhold directory information access, even as to the U.S. Armed Forces.  Yet, the University cannot, under the current, somewhat underdeveloped state of relevant law, absolutely guarantee to its students that representatives of the U.S. Armed Forces will not in the future insist upon and cause the release of directory information for students which have previously requested that access to student information by third persons be denied.  However, the University shall faithfully endeavour to honor all pertinent law concerning the release of student records.   

D.   Student Requests that Access to Directory Information be withheld.

1.    How to Request that Access be Withheld.

Any student desiring that access by third persons to directory information concerning him or her be withheld may complete and submit to the University’s Registrar’s Office the appropriate request form.  The form for this purpose is located both in the Registrar’s Office and on the University’s web site, at http://www.amridgeuniversity.edu/au_studentresources.htmlOnce the form is completed it should be submitted to the proper Amridge University office or official, as directed on the form.  Properly completed forms submitted within the period commencing 30 days prior to the first day of class of Fall Semester and ending 10 days after first day of class Fall Semester will be processed and honored as soon as practicable, but not later than 60 days after the first day of class; while forms submitted during other times of the year shall be processed and honored as soon as practicable but not later than 90 days after submission.

2.    Nature of Request.

Requests by students that access by third persons to directory information may request either that a) access to all categories of directory information be withheld, or b) that access to only certain designated categories of directory information be withheld.  However, the applicable request form does not provide for students to request that access be denied only to representatives of one or more braches of the U.S. Armed Services or U.S. Military department (and not be denied to other non-military agencies, entities, or individuals), and (unless in the future required by law) such attempted requests need not, and normally will not, be honored by the University.

E.    Disclosure of Confidential Records.

Consistent with the provisions of FERPA, it is the policy of the University that:

1.    Disclosure of Confidential Information to the Student.

A student may inspect, review, or obtain a photocopy of his or her educational record by submitting a written request, signed by the student, to the Registrar.  The Registrar will arrange a time and date for the student to view the record, or provide the student with a photocopy of the record requested, within 45 days after receiving the request.  The University may permit a student to inspect, review, or obtain a photocopy of his or her educational record upon receipt of that student’s in-person, oral request.  However, a student must, if requested, provide photo identification, which may be photocopied and kept in the student’s file, before viewing or receiving a copy of his or her educational record.  Students may request photocopies of their official records at a cost of a $3.00 processing fee and $1.00 per page.

2.    Disclosure of Confidential Information to Third Parties.

Except as stated above and to the extent FERPA or the Solomon Amendment authorizes disclosure without consent, personally identifiable information contained in a student’s educational record will be disclosed to third parties only with the prior written consent of the student.  The consent must (1) identify the individual, agency, or classes of individuals or agencies to whom the information is to be made available; and (2) specify the records to be released. 

FERPA authorizes the disclosure of personally identifiable information contained in a student educational record without the consent of the student under various circumstances.  The University may disclose such information: (1) to other Amridge University officials, including (but not limited to) teachers, whom the University has determined to have legitimate educational interests; (2) to officials of another school where a student seeks or intends to enroll; (3) to authorized representatives of the Comptroller General of the United States, the U.S. Secretary of Education, or state educational authorities (under applicable conditions set forth at 20 U.S.C. 1232g(b)(3); (4) in connection with a student’s application for and receipt of financial aid; (5) to organizations conducting studies for, or on behalf of, educational agencies or institutions to develop, validate, or administer predictive tests, or to administer student aid programs, or to improve instruction (if such studies are conducted in a manner as will not permit the personal identification of students and their parents by persons other than representatives of such organizations and such information will be destroyed when no longer needed for the purpose for which it was conducted); administer student aid programs; or improve instruction; (6) to accrediting organizations to carry out their accrediting functions; (7) to parents of a dependent student, as defined in Title 26 U.S.C. 152 (the Internal Revenue Code of 1954, as amended); (8) to comply with a judicial order or lawfully issued subpoena; (9) to persons in connection with a health or safety emergency (if the knowledge of such information is necessary to protect the health and safety of the student or other persons); (10) information designated “directory information;” (11) to an alleged victim of any crime of violence (as defined in 18 U.S.C. 16) or a non-forcible sex offense the final results of any disciplinary proceeding conducted by the University against the alleged perpetrator of that crime or offense with respect to such crime or offense, and further, to make such disclosure to other persons if the University determines as a result of the disciplinary proceeding that the student committed a violation of University rules or policies with respect to such crime or offense; and (12) authorized representatives of the U.S. Attorney General for law enforcement purposes (under applicable conditions set forth at 20 U.S.C. 1232g(b)(3)).  In addition, FERPA notwithstanding, under Public Law 107-56 (commonly known as the “USA Patriot Act”) the U.S. Attorney General and designated U.S. Assistant Attorney Generals may apply to courts for orders requiring an educational institution (such as Amridge University) to permit the Attorney General or his or her designee to, in connection with the investigation or prosecution of an act of terrorism, collect, retain, disseminate, or otherwise use education records, and to do so in a manner whereby notice of the application, court order, and release of the education records is not provided to the student.  Amridge University shall comply with the USA Patriot Act until it sunsets and for as long as it and any successor enactments of federal law remains effective.     

3.    Release of Information Form.

Any person requesting to review or copy student education records must submit a Release of Information Form signed by the student.  The form may be obtained from the Registrar’s Office, Amridge University, 1200 Taylor Road, Montgomery, AL 36117-3520, or from the Amridge University web site, at http://www.amridgeuniversity.edu/au_studentresources.html.  As with all requests to review records, any person requesting access to student records must provide photo identification that may be photocopied and kept in the student’s file.

4.    Amridge University Withholding Records.

Amridge University reserves the right to deny (to the fullest extent it may be permitted by law to do so) requests by a student or other persons that copies (certified or not certified) of student transcripts or other education records be provided to a student or other person in those instances in which the student has an unpaid financial obligation to the University or an unresolved disciplinary action against the respective student.

F.    Types, Locations, and Custodians of Educational Records.

The following is a list of the types of records that the University maintains, their locations, and their custodians.

 

TYPES

LOCATION

CUSTODIAN

Admissions

Registrar’s Office

Registrar

Cumulative Academic (current student and five years after graduation or withdrawal)

Registrar’s Office

Registrar

Financial Aid

Financial Aid Office

Financial Aid Office

Financial

Business Office

Bursar

Disciplinary

Vice President of Academic Affairs

Vice President of Academic Affairs

 

G.   Correction of Education Records.

Students have the right to ask to have records corrected that they believe are inaccurate, misleading, or in violation of their privacy rights.  Following are the procedures for the correction of records:

1.    A student must ask the Registrar in writing to amend or otherwise correct a record.  In so doing, the student should identify the part of the record to be changed and specify why the student believes it is inaccurate, misleading or in violation of his or her privacy rights.

2.    If the University denies the request, the student will be notified of the decision and be advised of the right to a hearing to challenge the information believed to be inaccurate, misleading, or in violation of the student's privacy rights.

3.    Upon request, the University will arrange for a hearing, and notify the student, reasonably in advance, of the date, place, and time of the hearing.

4.    The hearing will be conducted by a hearing officer who is a disinterested party; however, the hearing officer may be an official of the institution.  The student shall be afforded a full and fair opportunity to present evidence relevant to the issues raised in the original request to amend or otherwise correct the student's education records. 

5.    The University will prepare a written response based solely on the relevant records and the evidence presented at the hearing.  The response will include a summary of the evidence presented and the reasons for the decision.

6.    If the University decides that the challenged information is not inaccurate, misleading, or in violation of the student's privacy rights, it will allow the student to place a statement in the record on the challenged information and/or reasons for disagreeing with the decision.

7.    The statement will be a part of the student's education records as long as the contested portion is maintained.  If the University discloses the contested portion of the record, it will also disclose the statement.

8.    If the University decides that the information is inaccurate, misleading, or in violation of the student's privacy rights, it will amend the record and notify the student, in writing, that the record has been amended.

H.   Privacy Act Notice.

Pursuant to the Privacy Act of 1974, students are hereby notified that disclosure of their social security numbers is mandatory for registration at Amridge University.  Social security numbers are used: (1) to verify the identity of students, (2) to keep, maintain and access the records of students, and (3) for purposes of student financial aid and other benefits available under law.  The University is required to report the social security numbers of its students to the Internal Revenue Service pursuant to the Taxpayer Relief Act of 1997, as amended.

STATEMENT ON SAFEGUARDING STUDENT RECORDS

All Amridge University employees are required to protect the privacy of student records and abide by the following principles:

§  University information systems shall contain only that student data necessary to fulfil the University’s mission.

§  Safeguarding of student data shall be a responsibility of each staff member having knowledge of such data.

§  Due care shall be exercised to protect student data from unauthorized    use, disclosure, alteration or destruction.

§  Applicable federal and state laws and University policies and procedures concerning storage, retention, use, release, transportation, and destruction of student data shall be followed.

§  University procedures shall be followed in reporting any breach of security or compromise of safeguards.

§  This statement of principles is applicable to all areas of the University and must be followed by all persons dealing with such information.

§  Faculty and staff requiring computerized student data for official University business will be provided access.  The term “access” means to read or view student data.  It does not include the ability to create or modify data.

§  Certain areas of the University that store and maintain student data, whether computerized or not, may have individual guidelines which will supplement, but not supplant, this statement of principles.

§  Any Amridge University employee engaging in unauthorized use, disclosure, alteration, or destruction of student data in violation of this statement of principles shall be subject to appropriate disciplinary action, including dismissal.

REQUESTING AN OFFICIAL TRANSCRIPT

To request a transcript please follow the steps listed below:

§  Go to the Amridge University home page.

§  Click on the eForms Login Link.

§  Log-in and select Transcript Request.

§  Fill out the information in the Transcript Request Link

§  Submit Transcript Request

Official transcripts are sent within ten (10) working days and are sent from the University to the requesting institution.  Additionally, a transcript will request will not be processed if the respective transcript request fee has not been paid in advance.

Unofficial transcripts are emailed to the student.  No transcript will be released if the student has an unpaid financial obligation to the University or the admissions file is incomplete per University requirements.  Please refer to Section 5 – Admissions Policy for a listing of admissions requirements.

Transcript requests to pre-1982 information will be subject to special fees and are directed to contact the Registrar’s Office for additional information.


 

Section 7:  Tuition, Fees, and Financial Aid

This section includes important information on tuition and fees associated with University programs and services.  Also, this Section includes information on student financial aid programs, requirements, and student responsibilities.  Exceptions may be noted in the respective sections for a specific school within Amridge University, noted in later editions of this publication, and/or published addenda (paper- and web-based) [Version 2.2012-2013, Effective 2.24.2013].


DEFINITION OF FINANCIAL AID

Financial aid is money supplied by a source other than the family to assist with the costs of a student’s education.

CATEGORIES OF AID

§  Need-Based Aid

·         Student must demonstrate financial need

·         Financial need determined by analyzing student/family data

§  Non-Need-Based Aid

·         Financial need not considered

TYPES OF AID

§  Grants

·         Free money or gift aid

·         Do not have to be repaid or earned

§  Loans

·         Must be repaid, unless it carries a provision that allows all or part to be cancelled if the student fulfills certain requirements

§  Employment

·         Provides compensation for work performed

·         Must be earned

COURSE LOAD REQUIREMENTS

§  Undergraduate Student

·         Full-Time: 12 semester hours

·         Half-Time: 6 or more semester hours

·         Less than half-time: 4 or less semester hours

§  Graduate Student

·         Full-Time: 9 or more semester hours

·         Half-Time: 5 or more semester hours

·         Less than half-time: 3 or less semester hours

§  Doctoral Student

·         Full-Time: 6 semester hours

·         Half-Time: 3 semester hours

TUITION AND FEES

The current Tuition and Fees Schedule is available at the end of this subsection.  Amridge University makes every effort to provide students a quality education at a moderate cost.  Under the present payment schedule students pay only a portion of the entire cost of their education.

The University offers every possible assistance to its students to help them afford their education.  It relies on four major sources of income: endowments, gifts from churches, gifts from individuals, and tuition paid by students.  An academic institution is a business, yet its product—educating the human mind—is not a commodity like gold or silver which, when sold, will offset the total operating expenses.  The influence of an academic institution, if proper and good, can have a tremendous impact upon the minds of men and women.

Unlike private institutions such as Amridge University, state institutions of higher education are supported by tax dollars.  When one compares the financial circumstances of private higher education with those of tax supported institutions, prayerful consideration should be given to the financial needs of the private church-related school.  The fruitful service of this church-related institution must be monetarily supported in order to continue its useful service.

In addition to tuition and fees, students are responsible for purchasing books, instructional materials, and supplies.  The University does not operate a bookstore.  Instead, the University has partnered with MBS Direct, the nation’s leading college and university virtual bookstore.  MBS Direct is a comprehensive virtual bookstore where Amridge University students can buy textbooks, track orders, sell their used textbooks, and even purchase computer software at discounted prices.  Students can access the Amridge University textbook list by going to the MBS Direct web site at:

http://www.mbsdirect.net/index.htm

or by telephone in the United States at 800.325.3252 or internationally at 573.447.9179. 

Students with specific questions about Amridge University course textbooks that cannot be answered by visiting the MBS Direct web site may contacting Mr. Terence Sheridan at Amridge University by telephone at: 800.351.4040, Extension 7541; or by email: 

textbooks@amridgeuniversity.edu .

Course lab fee and mini-counseling exam fee:  Some of Amridge University’s courses may have a lab fee or exam fee charge.  These fees are a result of special materials, tests, special conferencing, equipment, outside readers, etc., that must be provided for a course and should be paid by the student.

 


 


PAYMENT OF TUITION AND FEES

Tuition, course materials, and fees are to be paid in full on the day of registration.  Tuition and fees may be paid by cash, cashier's checks, certified checks, VISA, MasterCard, American Express, Discover, or Bank Debit Card.  Students needing financial advising should contact the Financial Aid Office in advance to make appropriate arrangements.  The University will charge interest at an annual rate of 18% (compounded monthly) for any unpaid balances.  All unpaid accounts are subject to collection procedures and the student will be responsible for all costs and expenses of collection including, if applicable, a reasonable attorney’s fee.  The university reserves the right to turn all unpaid student accounts over to a collection agency for action.  A student who wishes to receive any federal grants, loans, etc., should have all completed forms and documentation in the Financial Aid Office prior to his or her registration.  If documentation is not submitted by registration time, the student’s financial aid will be delayed.

Any loan money in excess of tuition and fees will automatically be mailed directly to the student.  Refunds are not mailed earlier than ten (10) working days after the first day of the semester.  The student’s refund is the difference between the Loan Amount minus the Lender’s origination fee and the Outstanding Balance due Amridge University.

Any student who has an outstanding balance cannot enroll for a new semester, receive a transcript, or receive a diploma until the outstanding debt is paid.

 

CHECKS

Checks given for payment of fees and charges are accepted subject to check approval.  If the student’s bank returns the check unpaid, a returned check fee plus the amount of the returned check will be assessed.  Additionally, the University reserves the right to withdraw a student’s enrollment if a check is returned unpaid to the University by the respective bank or financial institution.  Counter checks will not be accepted for payment of University fees and charges.

Any student who has an outstanding returned item cannot enroll for a new semester, receive a transcript, or receive a diploma until the outstanding debt and fees are paid.

 

APPLYING FOR FINANCIAL AID

§  Free Application for Federal Student Aid – FAFSA

Any student who plans to apply for a Pell Grant, Federal Direct Student Loans (Title IV), Federal Work-Study, or an Amridge University Need-Based Scholarship will need to complete a FAFSA (Free Application for Federal Student Aid) for the appropriate academic year with the Department of Education at http://www.fafsa.gov.  Amridge University should be listed as a school to receive an Institutional Student Information Record (ISIR) from the information supplied on the FAFSA.  Amridge University’s School Code is 016885.  The Financial Aid Office must have received a current year eligible ISIR.

It will be necessary to have a PIN (Personal Identification Number) from the Department of Education to e-sign the FAFSA. The student who does not have a PIN or has forgotten their PIN should submit a request for PIN to the Department of Education before completing the FAFSA.

Once the Amridge University Financial Aid Office receives the report from the Department of Education regarding the information the student submitted on the FAFSA, an Amridge University Initial Financial Aid Award Letter will be emailed to the student. The Financial Aid Award will include Pell Grant and/or Federal Supplemental Education Opportunity Grant (if eligible) and the maximum amount of Federal Direct Student Loan monies for which the student qualifies based on the information provided on the FAFSA.  Request for award changes should be made by email to financialaid@amridgeuniversity.edu.  Any additional documentation required will be sent to the student via email.

§  Loan Entrance Counseling (for federal student loans only)

Any student who plans to use Federal Direct Student Loans for the first time with the University must complete Loan Entrance Counseling.  Loan Entrance Counseling may be completed online at HTTP://WWW.STUDENTLOANS.GOV. The Financial Aid Office will receive confirmation when this has been completed.

§  Master Promissory Note (for federal student loans only). 

Students who plan to use Federal Direct Student Loans during the academic year are required to have a current MPN on file.  A Master Promissory Note (MPN) is a required legal agreement between a student and the U.S. Department of Education whereby the student agrees to repay any amount borrowed.  Since a MPN is good for a period of ten years, it is not necessary to complete a new form if a student has one on file with the U.S. Department of Education for Amridge University.  The Financial Aid Office will contact the student by email with instructions for meeting this requirement.  The student has the option to complete this online at HTTP://WWW.STUDENTLOANS.GOV.

Any additional student loans require a separate Master Promissory Note.

FEDERAL AND STATE PROGRAMS

Amridge University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools.  Students are eligible for participation in the federally funded grants and loans programs of Title IV of the Higher Education Act of 1965 as amended.  This means that each student can be considered for grants (which do not have to be repaid) and loans (which must be repaid), and for federal work-study, whereby a student earns a part of his or her school expenses.

The basic programs administered by the Financial Aid Office of the University are:

§  Pell Grant Program.  The Federal Pell Grant Program provides grants (which do not have to be repaid) to undergraduate students who have financial need.  Award levels are determined by the U.S. Department of Education.  To apply, the student must complete a form called the Free Application for Federal Student Aid (FAFSA) for the appropriate award year indicating that he or she wants Amridge University to receive a copy of the Student Aid Report.  After submitting the FAFSA, the student will receive a Student Aid Report (SAR).  Amridge University will automatically receive the SAR in an electronic format, called an “Institutional Student Information Record” (ISIR).  The ISIR must be on file in the Financial Aid Office of Amridge University before any financial aid can be awarded.  Student eligibility is determined by the U.S. Department of Education, according to a formula prescribed by statute.  The University is the disbursing agent for the U.S. Department of Education.

§  Federal Supplemental Education Opportunity Grant (FSEOG).  These grants are for undergraduates with financial need (with priority given to Pell Grant recipients), and they do not have to be paid back.

There are no guarantees that a student will receive an FSEOG grant.  Unlike the Pell Grant Program, which provides funds to every eligible student, each institution participating in the campus-based programs receives a certain amount of funds for each program.  When that money is committed, there are no more awards from that program for that year.

§  Federal Work Study Program (FWS).  This provides for students who must earn a part of their educational expenses.  A student located in the Montgomery area may apply if he or she is enrolled at least half-time as an undergraduate, graduate, or doctoral student.

In arranging a job and determining how many hours a week the student may work under this program, the financial aid officer takes into account: (1) Need for financial assistance; (2) Class schedule; (3) Health; and (4) Academic progress.  In general, the wages received are equal to or exceed the current legal minimum wage.  Students must apply through the Financial Aid Office at Amridge University.  This office is responsible for determining eligibility and for arranging the jobs.  FWS is a campus-based program, and the University receives a limited amount of funds, making FWS jobs limited.

Each student who has been awarded federal work study must accurately complete time cards.  The supervisor must sign the federal work study form showing he or she has checked the time cards for accuracy, both in form and in number of hours worked.  Time cards must be turned in to the Business Office each month along with a summary sheet signed by the student and supervisor.  If time cards are not filled out properly and turned in on time, the Business Office will not issue a check.

Each federal work-study student is responsible for keeping up with hours worked.  The supervisor, as well as the Business Office, should also know how many hours have been worked for the semester.

Each federal work-study student must keep regular hours, which must be posted in advance.

§  Federal Direct Education Loan Programs (Title IV).  The Federal Direct Loan Programs are available for our students as Direct Subsidized or Direct Unsubsidized loans.  To apply, a student must submit a Free Application for Federal Student Aid (FAFSA) for the appropriate award year.  The student will receive a Student Aid Report (SAR) from the Department of Education and the school will receive an Institutional Student Information Record (ISIR).  A student must also have a Master Promissory Note (MPN) on file with the U. S. Department of Education for Amridge University and have completed Loan Entrance Counseling. 

§  Federal Direct Subsidized Loan Program This is a need-based federal student loan, available to undergraduates only, in which the government pays the interest while the student is enrolled at least half-time.  Loan eligibility is based upon cost of attendance and the Estimated Family Contribution (EFC).  The EFC is the amount the government estimates that the student can contribute to his or her education.  This amount may reduce the student’s subsidized loan eligibility.  Other factors involved are: scholarships, grants, loans, or other assistance known at the time the school determines the student’s need.

§  Federal Direct Unsubsidized Loan Program.  This loan is not based on financial need; and the student must pay the interest while he or she is in school or the interest is added to the total loan principal.

§  Federal Direct PLUS Loan.  Federal Direct PLUS loan (Parent Loan for Undergraduate Students) is a low cost federally insured loan to parents of dependent undergraduate students.  A parent may borrow through a Direct PLUS loan to meet their student’s educational costs, less any other financial aid that the student may have been awarded.  Eligibility is not based on need or income, but parents must not have adverse credit history.  Repayment begins within 60 days after the loan is fully disbursed, but can be deterred if enrolled at least half time (See the Federal Direct Plus and Federal Direct GradPLUS Loan Chart on next page).

§  Federal Direct GradPLUS Loan.  Federal Direct GradPLUS Loan allows the graduate/professional student to borrow up to the cost of graduate education, less other financial aid received. Eligibility is not based on need or income, but the student must not have adverse credit history.  Repayment begins within 60 days after the loan is fully disbursed, but can be disbursed if enrolled at least half time (See the Federal Direct Plus and Federal Direct GradPLUS Loan Chart on the next page).


Federal Direct Plus and Federal Direct GradPLUS Loan Chart

The federal government sets limits on the amount of money a student can borrow. Amridge University will award a student who has submitted a FAFSA the maximum amount eligible under such limits. The annual limit applies to the most a student can borrow in one academic year, while the aggregate limit applies to the maximum a student can borrow in a lifetime. An annual subsidized loan amount cannot exceed the base amount.  Beginning July 1, 2012, graduate students will no longer be eligible for subsidized loans. The only loan type available will be unsubsidized.  The maximum annual amount will remain $20,500.

 

Grade in School

Annual Loan Limits

Aggregate Loan Limits

Base Amount

Additional Unsubsidized

Subsidized Limit

Overall Limit

Undergraduate Dependent*

 

 

 

$ 23,000

 

$31,000

First Year

$ 3,500

$ 2,000

 

 

Second Year

$ 4,500

$ 2,000

 

 

Third Year and beyond

$ 5,500

$ 2,000

 

 

Undergraduate Independent

 

 

 

$ 23,000

 

$57,500

First Year

$ 3,500

$ 6,000

 

 

Second Year

$ 4,500

$ 6,000

 

 

Third Year and beyond

$ 5,500

$ 7,000

 

 

Graduate

$ 0,000

$ 20,500

$ 65,500

$138,500

*Undergraduate Dependent students whose parents are unable to borrow a PLUS loan will be eligible for the Undergraduate Independent loan limits.

 

§  Veterans Benefits.  Students who are U.S. Veterans and have completed all of the required VA documents for educational benefits may check the status of their VA benefits by contacting their local VA representative or by calling:  888.GIBILL1 (888.442.4551).  In most instances, VA benefits are paid directly to the veteran.  Check the information provided under the title Educational Benefits for Veterans provided at the end of this section for additional information on VA benefits.

§  Alabama National Guard Educational Assistance Program (ANGEAP).  This program offers up to $1,000 per year to some members of the Alabama National Guard as long as funds are available.  Students must provide an Alabama National Guard Educational Assistance Program Student Application to the Amridge University Financial Aid Office.

§  Alabama Student Grant Program (ASGP).  This is a state program offering grants to undergraduate students enrolled in non-Biblical programs of study at Amridge University.  Recipients must not have already received a bachelor’s degree and must be legal residents of the state of Alabama for the past twelve months.  The Alabama Student Grants are not made on the basis of need but rather on residency.  Alabama residents carrying a minimum of eight semester hours are eligible for this grant.  Students preparing for church-related vocations are not eligible to receive the Alabama Student Grant.  To qualify for the grant only one course in religion, Christian Education, or church music per term is allowed.

Applications for the Alabama Student Grant Program may be obtained from the Financial Aid Office and must be filed by the appropriate deadlines as specified on the application.  Applications are not considered complete until the Financial Aid Office receives all the necessary supporting documentation.

Per state regulations, each grant shall be renewable annually for the number of hours normally required by the institution for the course of study in which the student is enrolled.  Eligibility for the grant is lost once total hours earned and attempted exceeds more than 25% the number of hours required for the individual’s course of study.  The Financial Aid Office monitors satisfactory academic progress.


INSTITUTIONAL SCHOLARSHIP PROGRAMS

To ensure that the Amridge University scholarship funds are distributed to the most deserving students, the University has established certain guidelines.  The guidelines are:

1.    No student may receive more than one scholarship (institutionally controlled funds) at a time.

2.    No student will be awarded a scholarship unless his or her account from previous terms is paid in full.

3.    Full-time equivalency enrollment is required for most scholarships.

4.    Note that a combination of financial aid awarded that includes scholarships (institutionally-controlled funds) may result in a cash overpayment to the student.  If such a situation should occur, the scholarship (institutionally-controlled funds) portion of the award will be reduced.  Military Tuition Assistance and Veteran Benefits are the exceptions.

5.    Performance Requirements -- Amridge University provides educational incentives through a variety of educational scholarships. These scholarships are institutionally funded and require that recipients uphold a high standard for qualification. Therefore, scholarship recipients must adhere to the following scholarship requirement regulations:

a.    This scholarship is conditioned upon the student’s maintaining a cumulative grade point average of 2.5 or higher, unless a cumulative grade point average of 3.0 is required for a specific scholarship or degree program.

b.    This scholarship is conditioned upon the student’s not making the grade of F in any course taken and funded by the scholarship.

c.    This scholarship is conditioned upon the student’s not dropping a course within the semester.

d.    This scholarship is conditioned upon the student’s not withdrawing from the university within the semester.

Any scholarship recipient that does not meet the scholarship regulations will lose the scholarship for the following semesters and the scholarship will be terminated. Amridge University scholarships will not be reinstated once terminated.

 

The following scholarship programs are currently available to eligible students:

Graduate Programs

Amridge University offers both need-based and academic scholarships for qualified graduate students.  Most recipients of scholarships must be enrolled full-time, maintain the required grade point average for their degree program, and complete the scholarship application for the appropriate academic year.

Before any need-based scholarship will be awarded, a graduate student must have an Institutional Student Information Record (ISIR) in the Financial Aid Office.  This is the electronic version of the Student Aid Report.  Amridge University receives the ISIR electronically from the government after the student has filed the Free Application for Federal Student Aid.

Before an academic achievement scholarship will be considered, students must properly complete the Institutional Scholarship Application for the appropriate academic year along with all required supporting documents in accordance with the respective timeline.  The Institutional Scholarship Application is available on the Amridge University web-site:  HTTP://WWW.AMRIDGEUNIVERSITY.EDU.

A committee reviews applications for need-based and academic merit-based scholarships and the applicant is notified of the committee’s decision within thirty days following the application deadline.  The committee authorizes all awards and mails out letters of acceptance for each scholarship approved.  Students may receive only one scholarship per semester.

The specific scholarships available at the graduate-level are as follows:

§  Academic Merit-Based Scholarship Programs.  A limited number of Academic Merit-based scholarships are available; therefore students who meet eligibility requirements will be awarded scholarships on a priority basis.

§  Institutionally Funded Need-Based Scholarship Programs Policy for Awarding Aid.  Only those students with a demonstrated financial need are considered for need-based scholarships.  Federal and state-funded awards are governed by applicable government regulations.  Financial need is determined by the government and is calculated based on the information submitted on the Free Application for Federal Student Aid.  No federal aid will be awarded unless an ISIR is on file in the Financial Aid Office.

§  Christian Action for Religious Endowment (CARE) Scholarships.  Scholarships from this endowment fund are distributed to students demonstrating financial need.  The amount varies depending on the applicant's financial situation and number of applicants. 

§  Other Scholarships (Graduate and Undergraduate). Recipients must have submitted a completed Admission Application and Institutional Scholarship Application, along with all required supporting documentation and an application fee, to be considered for any of the following scholarships.  These applications are available on the Amridge University web-site: 

http://www.amridgeuniversity.edu/au_financialaid.html

§  Board of Regents Scholarships.

The Board of Regents has established these scholarships to honor certain families who have made significant contributions to the success of Amridge University and/or other Christian education colleges and universities.  Only direct descendants and spouses of direct descendants of these families may receive the award.

§  Rex and Opal Turner Scholarship.  Relatives of Rex and Opal Turner may apply for this full-tuition and fees scholarship that honors the founders of this institution.  The scholarship was approved by the Board of Regents in 1987 to honor the work, personal sacrifices, and generosity of Rex and Opal Turner.  The scholarship is multigenerational and may be accepted by direct descendants and spouses of direct descendants of Rex and Opal Turner.  No limitation is placed on the number of recipients.

§  James and Gwynn Turner Scholarship.  Relatives of James and Gwynn Turner may apply for this full-tuition and fees scholarship.  The scholarship was approved by the Board of Regents in 1987 to honor the personal sacrifices and generosity of James and Gwynn Turner.  The scholarship is multigenerational and may be accepted by direct descendants and spouses of direct descendants of James and Gwynn Turner.  No limitation is placed on the number of recipients.

§  Joe and Winnie Belle Greer Scholarship.  Relatives of Joe and Winnie Bell Greer may apply for this full-tuition and fees scholarship.  The scholarship was approved by the Board of Regents in 1987 to honor the personal sacrifices and generosity of Joe and Winnie Belle Greer in support of the Montgomery Bible College and Alabama Christian College.  The scholarship is multigenerational and may be accepted by direct descendants and spouses of direct descendants of Joe and Winnie Belle Greer.  No limitation is placed on the number of recipients.

§  Rufus and Dollie Baker Scholarship.  Relatives of Rufus and Dollie Baker may apply for this full-tuition and fees scholarship.  The scholarship was approved by the Board of Regents in 1987 to honor the work and personal sacrifices of Rufus and Dollie Baker.  The scholarship is multigenerational and may be accepted by direct descendants and spouses of direct descendants of Rufus and Dollie Baker.  No limitation is placed on the number of recipients.

§  Hugh and Jean Wyatt Scholarship.  Relatives of Hugh and Jean Wyatt may apply for this full-tuition and fees scholarship.  The scholarship was approved by the Board of Regents in 2002 to honor the generosity and personal sacrifices of Hugh and Jean Wyatt.  The scholarship is multigenerational and may be accepted by direct descendants and spouses of direct descendants of Hugh and Jean Wyatt.  No limitation is placed on the number of recipients.

§  Joe and Pattie Johnson Scholarship.  Relatives of Joe and Pattie Johnson may apply for this full-tuition and fees scholarship.  The scholarship was approved by the Board of Regents in 1995 to honor the generosity of Joe and Pattie Johnson and to remember their daughter, Pamela Jane Johnson.  The scholarship is multigenerational and may be accepted by direct descendants and spouses of direct descendants of Joe and Pattie Johnson.  No limitation is placed on the number of recipients.

§  Herbert H. and Verla Maye Dickey Scholarship.  Relatives of Herbert H. and Verla Maye Dickey may apply for this full-tuition scholarship.  The scholarship is multigenerational and may be accepted by direct descendants and spouses of direct descendants of Herbert and Verla Maye Dickey.  No limitation is placed on the number of recipients.  The scholarship was approved by the Board of Regents in 2002 to honor the personal sacrifices and generosity of the Dickey family in support of the Montgomery Bible College, Alabama Christian College, and Amridge University.

§  Douglas and Barbara Patterson Scholarship.  Family of  Douglas and Barbara Patterson may apply for this full-tuition and fees scholarship.  The scholarship was approved by the Board of Regents in 2011 to honor the personal sacrifices, service, and commitment of Douglas and Barbara Patterson in support of Amridge University.  The scholarship is multigenerational and may be accepted by direct descendants and spouses of direct descendants of Douglas and Barbara Patterson.  No limitation is placed on the number of recipients.

§  Memorial Scholarships (Graduate and Undergraduate)

These scholarships have been established as memorials to assist students who are preparing for the ministry:

§  Ray and Evie Dudek Scholarship.  This scholarship was established in memory of Ray Dudek, who served as a faithful Bible teacher, both publicly and privately, and song leader until his death in April 2001 at the age of 72.  This scholarship is awarded to students in need of tuition assistance who demonstrate character, scholarship, and promise of success.  The amount varies depending on need, time of application, and number of applicants.

§  Tom Estes, Jr., Scholarship.  The late Tom Estes and his wife Pat have set up a scholarship in memory of their son, Dr. Tommy Estes, Jr., a medical doctor who died at age 43.  Students demonstrating character, scholarship, and promise of success may receive assistance from this scholarship.  The amount varies depending on need, time of application, and number of applicants.

§  Thomas Franklin Joyce, Jr., Scholarship.  Anna Louise Joyce has set up a scholarship in memory of her husband, Thomas Franklin Joyce, Jr.  Students interested in missions studies may receive assistance from this scholarship.  The amount varies depending on need, time of application, and number of applicants.

§  Jacqueline Turner Long Scholarship.  This scholarship was set up by Rex and Opal Turner, Sr., in memory of their daughter Jacqueline Turner Long, who died at age 41.  This scholarship is awarded to students in need of tuition assistance.  This scholarship provides assistance to the undergraduate student who is less than 24 years of age and who has less than 32 semester hours college credit.  The applicant must have an eligible ISIR on file in the Financial Aid Office at the date of application.  The amount varies depending on need, time of application, and number of applicants.

§  Dr. Rex and Barbara Turner Ministerial Scholarship. This scholarship was made possible through the generosity and sacrifice of the family of Dr. Rex A. Turner, Jr. who died unexpectedly in August 2008 at the age of 62.  Dr. Rex and Barbara Turner served in Christian education for many years.  Dr. Rex served in various capacities, including being a gospel preacher, teacher, and President of Amridge University. Dr. Rex and Barbara were committed to preparing men for the ministry, and she continues to work in Christian education.  In memory of Dr. Rex, and in honor of his wife, Barbara, this scholarship was established to assist ministers serving the Church of Christ. This scholarship is awarded to fulltime students who are a part of the paid ministerial staff for a Church of Christ.  A letter from the elders must be on file with the Financial Aid Office.  This program provides a reduced tuition amount for a student’s first Amridge University degree, excluding the Doctor of Philosophy degrees.  Please contact the Financial Aid Office for scholarship amounts.

§  Floyd Lee "Sonny" Moore, Jr., Scholarship.  Floyd and Allene Moore have set up a scholarship in memory of their son, Floyd Lee "Sonny" Moore, Jr., who died in a farming accident.  Students demonstrating character, learning, and promise of success may receive assistance from this scholarship.  This scholarship is awarded to students in need of tuition assistance.  Assistance may be provided to one or more recipients up to the equivalent of one full-time scholarship.

§  Philip Strattis Scholarship.  Dorothy Strattis has set up a scholarship in memory of her husband, Philip Strattis, who died in 1993 after a lifetime of teaching and preaching the gospel.  Students demonstrating character, learning, and promise of success may receive assistance from this scholarship.  Assistance may be provided to one or more recipients up to the equivalent of one full-time scholarship.

§  Church Scholarships (Limited to Ministry and Bible Programs)

These scholarships have been established by churches that have made special large gifts to Amridge University. 

Through the generosity of these churches the following scholarships are available to students in the bachelor’s and graduate degree programs.  Students in the doctoral degree programs are not eligible for these scholarships.

Church scholarships are limited to one full-time or part-time student who is a member in good standing with that congregation.  A letter so stating from the elders of the congregation must be on file in the Financial Aid Office before a scholarship will be awarded:

·         Austinville Church of Christ Scholarship.  This scholarship was established by the Austinville Church of Christ in Decatur, Alabama.  This is a half-tuition scholarship.

·         Green Briar Central Church of Christ Scholarship.  This scholarship was established by the Central Church of Christ in Anniston, Alabama.  This is a full-tuition scholarship. 

·         Hunter Hills Church of Christ Scholarship Fund.  This scholarship was established by the Hunter Hills Church of Christ in Montgomery, Alabama.  This is a full-tuition scholarship.

·         Walnut Street Church of Christ Scholarship Fund.  This scholarship was established by the Walnut Street Church of Christ in Greenville, Alabama.  This is a full-tuition scholarship.

ACADEMIC PROGRESS STANDARDS FOR FINANCIAL AID

A student must make satisfactory academic progress in order to qualify for federal (Title IV) financial aid.  Amridge University complies with the satisfactory academic progress requirements established by the federal government for students who receive federal financial aid.

Satisfactory academic progress standards at the University include:

§  a qualitative measure (cumulative grade point average)

§  a quantitative measure/pace of progression (maintaining measurable progress toward the completion of the degree program)

§  a reasonable time-frame for degree completion

For financial aid purposes, satisfactory progress is determined by the following guidelines:

§  In order to satisfy the qualitative measure, students receiving federal financial aid must maintain the required cumulative grade point average (CGPA) of their degree program as listed in this policy.  Financial Aid’s required CGPA is the same as the institution’s academic CGPA.  Neither transferred course credit hours, withdrawn course credit hours, nor repeated course credit hours are used in the calculation.  The only courses considered in the CGPA calculation are the courses which are non-transferred and taken while enrolled in the current degree program.  Transferred courses include all courses taken externally to the current degree program, whether taken at Amridge University or at other institutions.

§  In order to satisfy the quantitative measure/pace of progression, students must successfully complete over 66 percent of all credit hours attempted.  Repeated courses, transferred courses which are applied to the current degree program and courses from which the student withdrew on or after the first day of the semester (cumulative attempted hours) are included in the hours attempted calculation.  This measure becomes effective for undergraduates when a student has completed three semesters. For graduate students this measurements begins with their first semester. Students who repeat courses, withdraw from courses to an excessive degree or take courses which are not related to their degree requirements jeopardize their satisfactory progress and may be subject to loss of eligibility for financial aid.

Academic progress is reviewed by the University’s Financial Aid Office at the end of each semester.  The measurement is cumulative, not just over the preceding semester.  Failure to meet the qualitative or quantitative measure of satisfactory academic progress requirements will result in the student being placed on financial aid warning for a period of one academic semester.  A student’s financial aid eligibility continues during the time of financial aid warning.  Failure to reach both the qualitative and quantitative standards of satisfactory academic progress during the period of warning will place the student on financial aid suspension.  The student will remain on financial aid suspension until such time as the student’s CGPA and course completion measurements both meet the stated requirements.  A student placed on such suspension will not be eligible to receive federal or state financial aid. A student placed on financial aid suspension may appeal the suspension in accordance with the University’s Standard Appeals/Grievance Process specified in Section 8 of the Amridge University Academic Catalog. The Financial Aid Office will notify all students who are failing to meet satisfactory academic progress.

FINANCIAL AID PROBATION

Students who are able to demonstrate through their written appeal that they will be able to make satisfactory academic progress by the end of the next payment period or who have an approved financial aid academic plan will be placed on financial aid probation.  Students who are making satisfactory academic progress during the probationary period and/or who are complying with the conditions of their approved financial aid academic plan will retain federal fund eligibility.  A financial aid academic plan cannot continue for more than three semesters.

Failure to meet both the qualitative and quantitative standards of satisfactory academic progress during the probationary period will again place the student on financial aid suspension and the student will be ineligible for federal aid.  The student will remain on financial aid suspension and will be ineligible for federal aid until such time as the student’s CGPA and course completion measurements both meet the stated requirements.  The Financial Aid Office will notify all students who are failing to meet satisfactory academic progress.

The maximum time-frame for an undergraduate student to complete a degree program must not be longer than 150 percent of the published length of the program in credit hours as listed in the Amridge University Academic Catalog.  Cumulative attempted semester hours are included in this calculation.  Any undergraduate student who exceeds this limit will no longer be eligible for state or federal financial aid.  The Financial Aid Office will notify the student who exceeds the 150 percent requirement.  Students who repeat or withdraw from courses to an excessive degree or who take courses not related to their degree requirements jeopardize their satisfactory academic progress and may be subject to loss of eligibility for financial aid.

REQUIRED CGPA’S BY DEGREE

Associate Degree.................................................................. 2.0

Bachelor Degrees.................................................................. 2.0

Master of Arts Degrees......................................................... 3.0*

Master of Science Degrees................................................... 2.0

Master of Divinity Degrees

      Ministerial Leadership...................................................... 2.0

      Marriage and Family Therapy......................................... 3.0

      Professional Counseling.................................................. 3.0

      Pastoral Counseling......................................................... 2.0

      Master of Divinity............................................................. 2.0

Doctoral Degrees................................................................... 3.0

*  A grade of 3.0 is required for each course taken in specified MA degree programs.

WITHDRAWAL

A withdrawal occurs when a student totally withdraws from all registered courses at the University during a semester.

WITHDRAWAL AND REFUND POLICY FOR RESIDENTS OF THE STATE OF TENNESSEE

An Amridge University student who is a resident of the State of Tennessee and withdraws from the University prior to the first day of the semester will receive 100% of all student fees and tuition paid for the student. 

The University utilizes the federal statutory pro-rata refund method for students whose last date of attendance occurs prior to sixty percent (60%) of the period of enrollment. 

Students who are not subject to the federal pro-rata refund calculation will have refunds calculated based upon the refund schedule below.

 

From

Through

Refund Percentage

Administrative Fee

Prior to the first day of the semester

Before the first day of the semester

100%

-0-


 

From

Through

Refund Percentage

Administrative Fee

1st day of the semester

1st day of the semester

100% (less the $100 administrative fee)

$100 fee

2nd day of the semester

10% of the semester

75% of all amounts paid by or on behalf of the student

$100 fee

>10% of the semester

25% of the semester

25% of all amounts paid by or on behalf of the student

$100 fee

>25% of the semester

100% of the semester

No refund

$100 fee

 

Students with federal loans and grants who excessively withdraw from or drop course(s) jeopardize their satisfactory progress toward graduation and may be subject to loss of eligibility for federal financial aid.

WITHDRAWAL AND REFUND POLICY FOR RESIDENTS OF THE STATE OF MARYLAND

An Amridge University student who is a resident of the State of Maryland and withdraws from the University prior to the first day of the semester will receive 100% of all student fees and tuition paid for the student. 

The University utilizes the federal statutory pro-rata refund method for students whose last date of attendance occurs prior to sixty percent (60%) of the period of enrollment. 

Students who are not subject to the federal pro-rata refund calculation will have refunds calculated based upon the refund schedule below.

 

From

Through

Refund Percentage

Prior to the first day of the semester

Before the first day of the semester

100%

1st day of the semester

Less than 10% of semester

90% refund

10%

up to but not including 20% of semester

80% refund

20%

up to but not including 30% of semester

60% refund

30%

up to but not including 40% of semester

40% refund

40%

up to but not including 60% of semester

20% refund

60%

or greater

No refund

 

WITHDRAWAL FINANCIAL RESPONSIBILITY FOR ALL STUDENTS (EXCEPT RESIDENTS OF TENNESSEE)

Withdrawal beginning on the first day of the semester will result in the charge of a $75 per course Drop Fee and a percentage of the tuition calculated at 10% of the total tuition cost per working day of the semester, regardless of either the date the student registers or the first day the course meets.  Fees are not refundable.

  

UNOFFICIAL WITHDRAWAL FOR STUDENTS WITH A FEDERAL LOAN OR GRANT

Students receiving Title IV funds at Amridge University must maintain certain academic requirements for the continuation of their aid as well as the retaining of their aid.

A student who did not earn at least one passing grade during a semester for which Title IV funds were disbursed must have a Return of Title IV Funds calculation performed to determine how much of the Title IV funds were earned. Unearned Title IV funds must be returned to the source, in most cases through charge/charges to the student's Amridge University student accounts receivable. A student who did not begin attendance during a semester for which Title IV funds were disbursed will have any and all disbursed Title IV funds returned and is responsible for all charges for the semester.

ADJUSTMENT OF TITLE IV FUNDS DUE TO DISCONTINUANCE OF STUDY

Federal regulations require that schools use a “Return of Title IV Funds” calculation for cases in which a student receiving Title IV funds discontinues study during a given semester. When a student discontinues study (drops or withdraws from all courses in the semester) and has previously been awarded these funds, the university must determine if these funds are required to be returned to the appropriate Title IV programs.

The university is required to perform the calculation within thirty (30) days of determination of the discontinuance of study.

The "withdrawal date" is the date the student withdraws, as determined by the school. If by the 50% point of the semester the student has not participated in their course/courses the university may unofficially withdraw the student and perform a return of Title IV funds. "Return of Title IV Funds" is the federally mandated process by which a school calculates the amount of Title IV funds to be returned for a Title IV recipient who begins attendance and subsequently withdraws, who ceases attendance during a semester, or who never begins class participation. The calculations may result in a reduction of the student's Title IV funds to reflect the percentage of the semester that the student attended, if he or she attended 60 percent or less of the semester. Based on these calculations, the school, and the student may be required to return any "unearned" Title IV funds.

NO PASSING GRADES

Title IV funding regulations require that any student who began attendance but failed to earn a passing grade in at least one course in the semester and who did not officially withdraw shall be considered as having unofficially withdrawn, unless the institution can document that the student completed the period of enrollment and earned the grade F.

Within 30 days of the end of the payment period or period of enrollment (official end of each semester), the Amridge University Financial Aid Department will, after review of academic grade reports or academic transcripts, identify Title IV recipients who have no passing grades, and will determine the students who have unofficially withdrew (ceased attendance without providing official notification or expressed intent to withdraw) during the payment period or period of enrollment, with a withdrawal date at the midpoint (50% of the semester indicated on the academic calendar) or the latter date of the semester. Students are identified based on having received all grades of F for the semester. Based on those grades, the semester's Title IV funds will be recalculated to determine what portion of the Title IV funds were "earned" by the student.

The Return of Title IV Funds calculation will be performed for students determined to have unofficially withdrawn, using the midpoint (50% of the semester indicated on the academic calendar) or latter date of the semester as the withdrawal date. Based on these calculations, the school will be required to return any "unearned" Title IV funds within 30 days after determining the student earned no passing grades, resulting in a charge to the student’s account. Students will receive notification of this action via an updated billing statement.  All accounts must be paid in full before a student can register for another semester or receive a transcript.  Accounts that are not paid in full are subject to collection procedures.

 

STUDENT APPEALS ASSOCIATED WITH UNOFFICIAL WITHDRAWALS – FAST TRACK APPEALS

Due to the federal requirements specified in the Program Integrity Regulations taking effect July 1, 2011, Amridge University has implemented a fast track appeals process for individuals who have been subject to unofficial withdrawals per this policy.  The provisions of the fast track appeals process are as follows:

§  Students who have been unofficially withdrawn by the University will be sent a notification email message and a letter sent via U.S. Postal Service Express Mail specifying that the student has been put on unofficial withdrawal within five (5) days of the University’s action;

§  The notified student will have 10 days to submit an appeal of the unofficial withdrawal action per this policy.  The student’s appeal must be completed online through the Amridge University’s appeal portal at https://www.amridgeuniversity.edu/Secure%20SSL/appeals_grievance.htm;

§  The University will have five (5) calendar days to hold an Appeals Committee meeting from submission of the student’s appeal.  The student will be notified via email the date and time of the Appeals Committee meeting;

§  Along with the appeal, the student must submit appropriate documentation showing that the student was actively engaged in his or her courses per the guidelines specified in this policy;

§  The student may, upon request, attend the meeting of the Appeals Committee in person or attend via telephone conference call at his or her own expense; 

§  The student will be notified via email and U.S. Postal Service first class mail with return receipt, within three (3) calendar days of the respective Appeals Committee meeting, the decision of the Appeals Committee;

§  The student may appeal the decision of the Appeals Committee decision to the University’s Executive Leadership Team (ELT) within seven (7) calendar days of the date of the email and U.S. Postal Service first class mail notifications.  The student’s appeal must be sent to the ELT via email to elt@amridgeuniversity.edu;

§  The University will have five (5) calendar days from the appeal submission date to hold an ELT meeting to discuss the student appeal.  The student will be notified via email and U.S. Postal Service first class mail with return receipt, within three (3) calendar days of the respective Executive Leadership Team meeting, the decision of the Executive Leadership Team. All decisions of the ELT on the respective appeal are final; and

§  It is the student’s responsibility to ensure that he or she monitors their email during this process and that their email system is working properly.

The provisions of the Fast Track Appeals apply only to University actions associated with unofficial withdrawals.  All other student appeals must be in accordance with the University’s Standard Appeals/Grievance Process specified in Section 8 of the Amridge University Academic Catalog

 

Special Note for students living in the State of TennesseeIf a complaint is not settled at the institutional level, the student may contact the Tennessee Higher Education Commission, Nashville, TN 37243-0830.  Telephone:  615.741.5293.  This includes Standard Appeals/ Grievance and Fast Track Appeals.

HOW FEDERAL FINANCIAL AID AWARDS ARE DETERMINED

To receive an Initial Financial Aid Award Letter, a student must have a valid, eligible ISIR on file in the Financial Aid Office.  The ISIR contains a federally determined Expected Family Contribution (EFC) figure, which is the amount the federal government determines the student and his family should be able to afford to contribute to education expenses.  The University has established cost of attendance estimates for various categories of students.  A Financial Aid Officer will compare the student's EFC to Amridge University’s cost of attendance to assist in determining the student's eligibility for federal financial aid.

POLICY FOR DISBURSING PELL GRANTS (FEDERAL FINANCIAL AID) TO STUDENTS

The full amount of Federal Pell Grant award will be disbursed between the number of semesters that a student indicates they will be in attendance. (Example: If a student qualifies for $3,000 and enrolls for three semesters, the Pell disbursement amount will be calculated at $1,000 per semester for fall, spring and summer.) 

If a student declares they will attend for only two semesters, the full amount of the Pell Grant will be disbursed for the two semesters. (Example: If a student qualifies for $3,000 in Pell and enrolls for two semesters, the Pell disbusement amount will be calculated at $1,500 per semester.) 

A student enrolled less than full time may be eligible for a pro-rated Pell Grant Award.

FEDERAL PELL GRANT DURATION OF ELIGIBILITY

Effective with the 2012–2013 award year the duration of a student’s eligibility to receive a Federal Pell Grant is twelve (12) semesters (or the equivalent).  The calculation of the duration of a students eligibility will include all years of the student’s receipt of Federal Pell Grant funding.

STUDENT FINANCIAL AID DISBURSEMENT

Student aid for all programs, Pell Grant, Federal Work-Study, Federal Direct Subsidized and Unsubsidized Loans, Federal PLUS Loans, Federal GradPLUS Loans and Signature Student Loans for students are credited to the student’s account. 

STUDENT FINANCIAL AID DISBURSEMENT BY SEMESTER

When applying for financial aid with the University financial aid will be divided between the number of semesters remaining in the academic year. The only exceptions are the graduation semester or summer is the first semester of enrollment  Example – Applying in the Fall semester, aid will be divided into three semesters (Fall, Spring and Summer). 

Returning students not on financial aid warning or probation registering for a 15 week course/s.

There will be one (1) financial aid disbursement per semester for students that are in this category.  Disbursement will be made following the receipt of all required financial aid documents and verification of participation in all classes, once the semester has begun.

 If there are remaining funds after tuition and fees have been covered, the student will be mailed a refund check within ten (10) business days of the disbursements being received and participation verified.

Returning students not on financial aid warning or probation and students registering for 8 week “B” term course/s.

There will be one (1) financial aid disbursement per semester for students that are in this category.  Disbursement will be made following the receipt of all required financial aid documents and verification of participation in all classes, once the semester has begun.

 If there are remaining funds after tuition and fees have been covered, the student will be mailed a refund check within ten (10) business days of the disbursements being received and participation verified.

First time Amridge University students and students on financial aid warning or probation

There will be two (2) financial aid disbursements per semester for students that are in this category and the direct loan amount will be divided by two to determine disbursement amounts.  The first disbursement will be made following the receipt of all required financial aid documents and verification of participation in all classes, once the semester has begun.  A second disbursement will be made in week seven (7) of the semester, after class participation again has been verified.  Upon verification, if there are remaining funds after tuition and fees have been paid, the student will be mailed a refund check within ten (10) business days of the disbursement being received. Students in good financial aid standing with the University at the completion of three (3) semesters may receive their financial aid funds in one disbursement per semester. This will be at the discretion of the Financial Aid Office.

§  Disbursements of Federal Direct Loan, Federal PLUS Loan, Federal GradPLUS Loan, and Signature Student Loan Funds

·         A late disbursement occurs only if Amridge University has an eligible ISIR prior to the end of the semester and the delay was no fault of the student.  If the disbursement date for a Federal Direct loan is within 120 days after the end of the loan period, or within 120 days after the student ceases to be enrolled at least half-time, then the financial aid officer will retain documentation in the student file stating the reason(s) for late disbursement.

·         Students are notified of the number of disbursements and the method of disbursement.

·         A student may request the institution to hold excess subsidized or unsubsidized loan proceeds on account to help the student manage those funds.  The request must be in writing.

·         Subsidized and unsubsidized loan monies are returned to the lender within 30 days of a determination that the borrower has not registered.  A copy of the completed Return to Lender form is placed in the student’s folder.

·         Disbursement of FSEOG or Pell Grant Funds

The institution will not disburse FSEOG or Pell Grant funds for a payment period or release loan proceeds to any student who has not yet registered for classes for that payment period or loan period.

·         Disbursement of Federal Work-Study Funds

Federal Work-Study students receive a check monthly.

FEDERAL FINANCIAL AID OVER-AWARDS

Definition When students receive federal funds, their financial need is established according to federal guidelines.  Students may not receive more financial assistance than the cost of attendance.  This occasionally occurs when students receive funds from other sources after the Financial Aid Office issues a financial aid award.  This situation is called an over-award.

Solution – When over-awards occur, the Financial Aid Office is required to adjust the financial aid the student has been awarded.  Students may be required to repay some of the funds they have already received.

Prevention – To prevent over-awards, students should take the following steps:

§  Notify the Financial Aid Office of any assistance from outside sources such as scholarships, ROTC, Veterans benefits, etc., not listed on the award letter.

§  List all sources of financial assistance on Financial Aid Application.

§  Check with the Financial Aid Office before applying for financial assistance from other sources.

THE VERIFICATION PROCESS

Verification is defined as the process of proving the accuracy of information reported on the Free Application for Federal Student Aid (FAFSA).  The Department of Education begins the verification process by either selecting applications at random or by choosing those applications that do not meet a series of federal edits.  (These edits are not published and are not provided by the Department of Education.) 

Amridge University follows procedures established by federal regulation to collect from the student documentation necessary to verify required FAFSA items.  The following items are required by the Department of Education for verification: household size, number enrolled in college, adjusted gross income, U.S. income tax paid and certain untaxed income and benefits.  Amridge University requires an independent student who has been selected for verification to complete a Verification Worksheet for the Independent Student.  Likewise a dependent student must complete a Verification Worksheet for a Dependent Student.  The parent(s) of a dependent student must also complete the Verification Worksheet for a Dependent Student.  An IRS tax transcript for the appropriate year is required if the IRS retrieval tool is not used when completing the FAFSA.  A Tax-Non-Filers form is required for the student who does not file a tax return.  If conflicting information is found or the financial aid officer has any reason to believe application information is incorrect, documentation needed to resolve the discrepancy will be required.

A student who has been selected by the Department of Education for verification is notified on the Student Aid Report (SAR) which the student receives directly from the Department of Education. 

§  The Amridge University Financial Aid Office will inform the student by email that verification is required.  The Verification Worksheets and the appropriate IRS transcript must be received in the Financial Aid Office by the end of the semester for which the student is requesting federal student aid. 

§  Failure to provide the requested verification documentation in a timely manner will result in loss of Title IV loan monies for the semester. 

§  A new Award Letter will be sent to the student if there has been a change in any of the student’s federal funds.

If the information received from the student’s Free Application for Federal Student Aid (FAFSA), has the Unusual Enrollment History flag, the University may require additional information from the student about previously attended institutions.

Amridge University will make every effort to resolve conflicting information before any federal aid funds are disbursed.  If the University discovers discrepancies after disbursing funds, it must reconcile the conflicting information and return any federal funds for which the student was not eligible.  The student will be responsible to repay the University any funds returned.

DEPENDENCY OVERRIDE POLICY

The Financial Aid staff will perform a dependency override only when the Financial Aid Administrator has made a documented determination of independence by reason of unusual circumstances such as (1) when a student’s parent cannot be located, (2) where an otherwise dependent student has been a victim of domestic violence and is no longer residing with the parents, (3) an abusive family environment, or (4) the student has been abandoned by their parents or (5) the student is a ward of the court.

The dependency override determination of unusual circumstance(s) will be made each award year and sufficient documentation to support the determination will be required each academic year.  Third-party written documentation supporting the student’s unusual circumstance is also required.  Determination of independent status by another institution is not binding on Amridge University.

Upon making a determination that a dependency override is warranted, the Financial Aid officer will prepare a written statement of that unusual circumstance upon which the determination was made.  Amridge University will place all documentation regarding this determination in the student’s financial aid folder.

ENROLLMENT CERTIFICATION

Student enrollment status is reported four times during each semester to the National Clearinghouse. Reports are transmitted electronically at the beginning of the semester, two times during the mid-term and at the end of each semester.

This is done to verify the enrollment dates and withdrawal dates of students who have received Federal Direct Loans.  A student can verify their reported enrollment status at http://www.nslds.ed.gov

STUDENT RIGHTS AND RESPONSIBILITIES ASSOCIATED WITH FINANCIAL AID

§  As consumers, students have the right to:

·         Be informed of correct procedures for applying for aid, cost of attendance, aid available, how financial need is deter­mined, criteria for awarding aid, how aca­demic progress is determined, and what he or she must do to continue receiving aid.

·         Be informed of the type/amount of their assistance, how much of their need has been met, and how/when he or she will be paid.

·         Appeal financial aid office decisions about their application.

·         View the contents of their financial aid file, in accordance with the Family Educational Rights and Privacy Act.

·         Know the job description and pay rate for any work-study job he or she accepts.

§  A student’s responsibilities are to:

·         Complete applications correctly and sub­mit them on time.

·         Read all materials sent to them by the Financial Aid Office.

·         Read, understand, and keep copies of all forms he or she signs.

·         Know and comply with the rules govern­ing aid he or she receives.

·         Provide additional documentation, verifi­cation, corrections, and/or new informa­tion requested by the Financial Aid Office.

·         Register for the required number of hours by the time of the aid disbursement.

·         Notify the Financial Aid Office before he or she drops a course or withdraws from the University.

·         Maintain satisfactory academic progress defined within the latest edition of the Academic Catalog.

·         Notify the Financial Aid Office of all resources received from outside the Amridge University Financial Aid Office and any aid not listed in their award letter.  Outside funds may require a reduction or repay­ment of aid equaling the amount that exceeds their financial aid eligibility.

·         Keep their local and permanent addresses current in the Registrar’s Office.

·         Notify Amridge University when his or her email address changes, within two (2) days of said change.  The notification may be sent via email to: emailaddresschange@amridgeuniversity.edu

Please include the full name of the student, student identification number, old email address, and new email address in the message.

EDUCATIONAL TAX CREDIT – TAX FORMS 1098-T

The University will mail the Tax Forms 1098-T by the due date as required by the Internal Revenue Service.

STUDENT APPEALS PROCESS RELATED TO FINANCIAL AID

Students may appeal financial aid suspension in writing in accordance with the provisions of the Standard Appeals/Grievance Process specified in Section 8:  Support Programs and Services of this publication.  Students who wish to appeal Financial Aid Suspension must document the following information on the online appeals form: 1) Reason for failure to meet the Satisfactory Academic Progress Standards, 2) Reason events have changed that will allow the achievement of the standards next semester.  If this information is not filled out on the online appeals form, the appeal cannot be considered.  Additionally, appeals associated with unofficial withdrawals shall be made in accordance with the timelines and procedures specified under the subsection Academic Progress Standards for Financial Aid in Section 7 – Tuition, Fees, and Financial Aid of this edition of the Amridge University Academic Catalog.

EDUCATIONAL BENEFITS FOR VETERANS

Amridge University is certified by the State Approving Agency for VA Benefits.  It is the student’s responsibility to inform the Financial Aid Office of intent to use VA educational benefits and provide the necessary documentation as required by the Veterans’ Administration.  Most VA benefits are paid directly to the eligible veteran.  All admission requirements must be completed and the VA recipient must be fully admitted and enrolled at Amridge University before he or she will be certified for VA benefits.  Any questions regarding the VA benefits and regulations specified in the following subsections should be submitted to the Amridge University VA official.  The Amridge University VA official may be contacted by telephone at:  800.351.4040, extension 7523; or by email at: financialaid@amridgeuniversity.edu.

TUITION AND FEES

Payment of tuition and fees is due at the time of registration.  Amridge University does not participate in the advanced payment program; therefore, the student is responsible for paying all tuition and fees involved in attending Amridge University.

CURRICULUM/DEGREE

All VA recipients are required to declare a particular program of study or degree.  If the student registers for a course not required in the program of study, Amridge University’s VA Official will automatically delete the hours for that course from the semester’s certification. Assistance in determining a course of study or a change of program will be furnished by the Amridge University VA Official with concurrence of an academic advisor.

VA recipients must not register for any course(s) in which credit may be awarded from another college, a military evaluation, technical school or any other source where credit may be received.  If transfer credit is awarded for an acceptable course(s) from any other source, the VA will not pay for that course to be repeated.

REPEATED COURSES FOR VETERANS RECEIVING EDUCATIONAL BENEFITS

If a veteran fails a required course, he or she may repeat that course with pay.  However, he or she cannot repeat a course just to improve a grade and receive payment through the Veterans Administration.

TUITION ASSISTANCE

Eligible veterans who are presently on active duty may also qualify for Tuition Assistance (TA) which is an additional educational benefit.  The amount varies depending on the branch of service and the amount of funds available through the student’s Education Service Office, but can be up $1000 per course (4 semester hours) with a fiscal year maximum of $4500.  Since tuition and fees at Amridge University exceed the amount covered by TA, a service member eligible for MGIB-Active Duty, CH30, can elect to receive MGIB benefits for all the remaining expenses listed on the TA authorization.  This add-on payment is called “TOP-UP”.

TOP-UP claims are handled differently from claims for MGIB without TA.  The service member should see the Education Service Officer, ESO, not the school certifying official.  TOP-UP is payable for any course for which TA is payable under Department of Defense criteria, therefore, a certification from the school is not needed.

A National Guardsman or Reservist eligible for MGIB, CH1606, may receive both MGIB benefits and TA.

More information on VA-related programs is available at http://www.gibill.va.gov/ .

The Veterans’ Educational Assistance Program at Amridge University is based on the rules, regulations, policies, and procedures of the Veterans’ Administration and as such is subject to change without notice. 

More information on VA-related programs is available on the World Wide Web at: http://www.gibill.va.gov/.

VETERANS EDUCATIONAL ASSISTANCE PROGRAMS

§  Montgomery G.I. Bill – Active Duty Educational Assistance Program (Chapter 30 of Title 38, U.S. Code).  Prior Active Duty or Current Active Duty - Must have an honorable discharge or have already served at least two continuous years of honorable active duty service and contributed $100 per month for 12 months (total of $1200) into the MGIB program.

§  Vietnam Era Veterans’ Educational Assistance Program (Chapter 34 of Title 38, U.S. Code).

§  Montgomery G.I. Bill – Reserve Educational Assistance Program (REAP Chapter 1607) Reserve component members who serve on active duty on or after September 11, 2001 under Title 10 U.S. Code for a contingency operation and who serve at least 90 consecutive days or more are eligible.  National Guard members also are eligible if their active duty is under Section 502(f), Title 32 U.S.C. and they serve for 90 consecutive days when authorized by the President or Secretary of Defense for a national emergency which is supported by federal funds.

§  Vocational Rehabilitation – Chapter 31 This program provides educational assistance to disabled veterans who are in need of vocational rehabilitation.  To be eligible, he or she must have a service-connected disability entitling him or her to these benefits.  An award authorization must be received by the Amridge University VA Official before benefits can be used.

§  Survivors’ and Dependents’ Educational Assistance (DEA) Program (Chapter 35 of Title 38, U.S. Code)Dependents' Educational Assistance provides education and training opportunities to eligible dependents of certain veterans.  The program offers up to 45 months of education benefits.  These benefits may be used for degree and certificate programs, apprenticeship, and on-the-job training.  If the student is a spouse, they may take a correspondence course.  Remedial, deficiency, and refresher courses may be approved under certain circumstances.

§  Montgomery GI Bill – Post 9/11 (Chapter 33) A service member or veteran who has served at least 90 aggregate days on active duty after September 10, 2001, or individuals honourably discharged for a service-connected disability who served 30 continuous days after September 10, 2001, may be eligible for Chapter 33 benefits. A service member who is currently in one of the other VA Chapters may elect to transfer the remaining months to Chapter 33. Chapter 33 benefits will be paid directly to the university.  In all instances, veterans are urged to discuss their respective benefits options with an Amridge University Financial Aid Office staff member. 

STANDARDS OF PROGRESS

The following standards must be met in order for veterans or other eligible persons to receive VA benefits:

§  Grading system as required by the academic standards of the University;

§  Satisfactory grade level as required by the academic standards of the University;

§  Probation and probationary periods as required by the academic standards of the University;

§  Conditions for dismissal, suspension, and re-admission as required by the academic standards of the University; and,

§  Satisfactory student conduct as required by the rules and regulations of Amridge University.

DROP/WITHDRAWAL POLICY

Students who receive veterans’ benefits must notify the Amridge University VA Official when dropping or adding a course or when withdrawing.  Each withdrawal or drop resulting in a reduction in the course load must show the effective date of the change and the reason for the change. The student may also be required by the VA to repay any benefits received for that course or courses.  Possible exceptions concerning the repayment of benefits may be made where there are extenuating circumstances.

Amridge University’s policy for dropping a class or withdrawal from all courses applies.The withdrawal policies of the University will apply.

VA PAYMENTS AND RESPONSIBILITIES

§  Receipt of Checks -- A student who completes an application or Change of Place of Training Form at the beginning of the semester should expect a VA processing period of about six weeks.  If the estimated time has elapsed and a check has not arrived, the student should contact the Amridge University VA Official immediately and, if the case warrants, an inquiry will be made to the VA Regional Office.

§  Payment -- Since Amridge University does not participate in the advance payment plan for veterans, tuition and fees must be paid in full by the published payment date (except for those veterans receiving Vocational Rehabilitation).  Veterans receiving Vocational Rehabilitation are eligible to register without payment of tuition and fees providing that an award authorization letter has been received prior to the registration period.

§  Overpayments -- Each veteran drawing benefit should be aware that it is his or her responsibility to strictly comply with the policies and procedures which govern the receipt of educational benefits.  Any overpayment created through non-compliance with veterans’ policies is subject to repayment, and such overpayment can cause a delay in the payment of further benefits.

§  Responsibilities -- It is the responsibility of the veteran and dependents receiving VA benefits to notify the Amridge University VA Official of the following:

·         Change of degree or major

·         Changes (Drop and/or adds, credit level, or dependency status)

OTHER TYPES OF ASSISTANCE THAT MAY BE AVAILABLE TO QUALIFIED VETERANS

§  VA Work-Study Program -- To be eligible for work-study, a veteran must be enrolled at least 3/4 time and must be receiving VA educational benefits.

Preference is given to disabled veterans.  Payment for the work performed is at the prevailing minimum hourly wage rate in addition to the usual subsistence allotment.  There are a limited number of positions for VA work-study at Amridge University.

§  Tutorial Assistance Program -- Veterans enrolled on a half-time or greater basis may receive a special allowance for individual tutoring.  To qualify, the veteran must demonstrate deficiency in a subject making tutoring necessary.  Each tutor’s qualifications must be reviewed and approved by the Amridge University VA Official.  It is the student’s responsibility to secure a tutor.  The tutor may be anyone except a family member.

 

AMRIDGE UNIVERSITY FINANCIAL AID CODE OF CONDUCT

Amridge University’s Financial Aid Code of Conduct in accordance with the Higher Education Opportunity Act (HEOA) (H.R. 4137) signed in to law on August 14, 2008, prohibits conflicts of interest with the responsibilities of officers, employees, and agents of the University in association with a Federal Student Aid loan program. The University will publish, with respect to the FSA loan program, the Financial Aid Code of Conduct annually on its website, will inform all officers, employees, and agents and will enforce its policy.

 

Ban on Revenue-Sharing Arrangements

The University bans revenue-sharing arrangements with any lender. The University defines “revenue-sharing arrangement” per the HEOA: any arrangement between an institution and a lender under which the lender makes Title IV loans to students attending the institution (or to the families of those students), the institution recommends the lender or the loan products of the lender and, in exchange, the lender pays a fee or provides other material benefits, including revenue or profit-sharing, to the institution or to its officers, employees, or agents. 

 

Ban on Employees Receiving Gifts from a Lender, Guaranty Agency or Loan Servicer

The University bans employees from receiving gifts from a lender, guaranty agency or loan servicer. No officer or employee of the University may solicit or accept any gift from a lender, guarantor, or servicer of education loans. A “gift” is defined as any gratuity, favor, discount, entertainment, hospitality, loan, or other item having monetary value of more than a de minimus amount. 

 

Ban on Contracting Arrangements

The University bans contracting arrangements. No officer or employee of the University may accept from a lender, or an affiliate of any lender, any fee, payment, or other financial benefit as compensation for any type of consulting arrangement or contract to provide services to or on behalf of a lender relating to education loans.

 

Prohibition against Steering Borrowers to Particular Lenders or Delaying Loan Certifications

The University has a prohibition against steering borrowers to particular lenders or delaying loan certifications. For any first-time borrower, the University may not assign, through the award packaging or through other methods, the borrower’s loan to a particular lender. In addition, the University may not refuse to certify, or delay the certification of, any loan based on the borrower’s selection of a particular lender or guaranty agency.