CANCELLATION OF ENROLLMENT AGREEMENT FOR RESIDENTS OF THE STATE OF ARIZONA
An Amridge University student or prospective student who is a resident of the State of Arizona may cancel an enrollment agreement with the University if the student or prospective student submits a written notice of cancellation to the attention of the University Registrar within three days (72 clock hours), excluding Saturday, Sunday, Arizona State holidays, and federal holidays, of signing said agreement. The written notice of cancellation shall be sent via email to firstname.lastname@example.org
The University will provide the student or the person who paid the student’s tuition and fees, a refund of 100% of all student fees and tuition paid for the student within 30 calendar days after the University receives the respective cancellation of the enrollment agreement within the three day period, excluding Saturday, Sunday, Arizona State holidays, and federal holidays.
WITHDRAWAL AND REFUND POLICY FOR RESIDENTS OF THE STATE OF TENNESSEE
An Amridge University student who is a resident of the State of Tennessee and withdraws from the University prior to the first day of the semester will receive 100% of all student fees and tuition paid for the student.
The University utilizes the federal statutory pro-rata refund method for students whose last date of attendance occurs prior to sixty percent (60%) of the period of enrollment.
Students who are not subject to the federal pro-rata refund calculation will have refunds calculated based upon the refund schedule below.
Students with federal loans and grants who excessively withdraw from or drop course(s) jeopardize their satisfactory progress toward graduation and may be subject to loss of eligibility for federal financial aid.
A withdrawal occurs when a student totally withdraws from all registered courses at the University during a semester.
PROCEDURES FOR WITHDRAWAL
A student who wishes to withdraw must officially
complete the online withdrawal eform on the Amridge
University website no later than Friday of the 14th week
of the semester. The withdrawal is considered accepted
once the student completes and submits the Course
Drop/Withdrawal eform, located in the eforms portal. The
date the eform is submitted is your official withdrawal
eforms website link:
WITHDRAWAL OF FINANCIAL RESPONSIBILITY OF ALL STUDENTS (EXCEPT RESIDENTS OF ARIZONA OR TENNESSEE)
Withdrawal beginning on the first day of the semester
will result in the charge of a $75 per course Drop Fee
and a percentage of the tuition calculated at 10% of the
total tuition cost per working day of the semester,
regardless of either the date the student registers or
the first day the course meets.
PROCEDURES FOR AND RAMIFICATIONS OF DROPPING A COURSE
A student dropping a course (not all courses) must
officially complete the online withdrawal eform on the
Amridge University website no later than Friday of the
14th week of the semester. The drop is considered
accepted once the student completes and submits the
Course Drop/Withdrawal eform, located in the eforms
portal. This date the eform is submitted is the official
ACADEMIC RULES REGARDING WITHDRAWAL/DROP
If a student withdraws or drops a course(s) prior to the
first day of the semester, no grade will be reflected
for the course(s). The
course will not be reflected on the transcript.
The course will not be reflected on the transcript.
2. If a student withdraws or drops a course(s) on or after the first day of the semester but before the end of the eighth week (as defined in the school calendar), the grade(s) will appear on the student's record with a mark of "W" (Withdrew).
3. If a student withdraws or drops a course(s) after the eighth week (as defined in the school calendar), the grade(s) will appear on the student's record with a mark of "WF" (Withdrew Failing).
WITHDRAWAL FOR STUDENTS WITH A FEDERAL LOAN OR GRANT
The University abides by federal regulations regarding the return of federal (Title IV) financial aid funds. Title IV aid is earned in direct proportion to the length of time the student is enrolled. A student who remains enrolled beyond the 60% timeframe of the semester earns all the financial aid for that semester. The Financial Aid Office will determine the percentage of financial aid earned by a Title IV recipient by calculating the percentage of the enrollment period that the student completed. The University will return any federal Title IV funds received for a registered student who withdraws prior to the first day of the semester. Students withdrawing on or after the first day of the semester but prior to completing 60% of the semester will be required to repay a prorated portion of financial aid funds. If funds must be returned pursuant to federal regulations, that amount will be charged to the student's account and must be repaid by the student.
Students with federal loans and grants who excessively withdraw from or drop course(s) jeopardize their satisfactory progress toward graduation and may be subject to loss of eligibility for financial aid.
UNOFFICIAL WITHDRAWAL FOR STUDENTS WITH A FEDERAL LOAN OR GRANT
No Passing Grades
Title IV funding regulations require that any student who begins attendance but fails to earn a passing grade in at least one course in any semester and who does not officially withdraw shall be considered as having unofficially withdrawn from the University unless the University can document that the student completed the period of enrollment and earned the grade of “F”. A student must be engaged in academically-related activities in order to retain eligibility for federal financial aid. Academically-related activities include, but are not limited to, interaction between the instructor and the student, submitting an academic assignment, taking an exam, attending a study group assigned by the university, participating in an online discussion and initiating contact with a faculty member to ask a question about the academic subject in the course, and other academically-related activities.
A student who does not earn at least one passing grade during a semester for which Title IV funds were disbursed will have a Return of Title IV Funds calculation performed to determine how much of the Title IV funds were earned. Unearned Title IV funds must be returned to the source, in most cases with a charge to the student's University account. A student who does not begin attendance during a semester for which Title IV funds were disbursed will have any and all disbursed Title IV funds returned and will be responsible for all charges for the semester.
Within 30 days of the end of the payment period or period of enrollment (official end of each semester), the University will, after review of academic grade reports or academic transcripts, identify Title IV recipients who have no passing grades, and will determine the students who have unofficially withdrawn (ceased attendance without providing official notification or expressed intent to withdraw) during the payment period or period of enrollment, with a withdrawal date at the midpoint (50% of the semester indicated on the academic calendar) or the latter date of the semester. Students are identified based on having received all grades of “F” for the semester. Based on those grades, the semester's Title IV funds will be recalculated to determine what portion of the Title IV funds were "earned" by the student.
Adjustment of Title IV Funds Due to Discontinuance of Study
Federal regulations require that schools use a Return of Title IV Funds calculation for cases in which a student receiving Title IV funds discontinues study during a given semester. When a student discontinues study (withdraws or has unofficially withdrawn due to failure to engage in academically-related activities) and has previously been awarded these funds, the University must determine if these funds are required to be returned to the appropriate Title IV programs.
The University is required to perform the calculation within thirty (30) days of determination of the discontinuance of study.
The "withdrawal date" is the date the student withdraws, as determined by the school. "Return of Title IV Funds" is the federally mandated process by which a school calculates the amount of Title IV funds to be returned for a Title IV recipient who begins attendance and subsequently withdraws or who ceases attendance during a semester. The calculations may result in a reduction of the student's Title IV funds to reflect the percentage of the semester that the student attended, if he or she attended less than 60 percent of the semester. Based on these calculations, the school, and the student, may be required to return any "unearned" Title IV funds.
The Return of Title IV Funds calculation will be performed for students determined to have unofficially withdrawn, using the midpoint (50% of the semester indicated on the academic calendar) or later date of the semester as the withdrawal date. Based on these calculations, the school will be required to return any "unearned" Title IV funds within 30 days after determining the student earned no passing grades resulting in a charge to the student’s account. Students will receive notification of this action via an updated billing statement. All accounts must be paid in full before a student can register for another semester or receive a transcript. In addition, transcripts will not be released to other schools, employers, licensing agencies and other entities on the student’s behalf until said account is paid in full. In addition, this action may affect a student’s ability to attend other institutions of higher education, employment, licensure, etc.
Accounts that are not paid in full within fifteen (15) days of notification from the University are subject to collection procedures, and the student will be responsible for all costs and expenses of collection including, if applicable, a reasonable attorney’s fee. The University reserves the right to turn all unpaid student accounts over to a collection agency for action.
In the event the student believes he or she has been erroneously unofficially withdrawn, the student may submit a written appeal in accordance with the provisions specified in the subsection labeled Student Appeals Associated with Unofficial Withdrawals – Fast Track Appeals within this policy.
Effect of Failing Courses on Satisfactory Academic Progress Standards
Students who have not passed any courses and have been deemed to have unofficially withdrawn from the University due to lack of participation in academically-related activities may jeopardize their satisfactory academic progress standards as outlined at the beginning of this section.
Any courses with earned Fs, unearned Fs, or courses in which a student has withdrawn may result in a student failing to meet satisfactory academic progress and being placed on academic warning or suspension. If a student fails to meet satisfactory academic standards, he or she will receive written notice of such failure.
NOTE: IF ANY STUDENT IS ENROLLED AT THE UNIVERSITY AT THE TIME THE UNIVERSITY DETERMINES THE STUDENT IS NO LONGER ELIGIBLE TO RECEIVE TITLE IV FUNDS, THE UNIVERSITY SHALL RETURN ALL SUCH FUNDS, THE STUDENT SHALL PAY TO THE UNIVERSITY ALL SUCH FUNDS IN FULL WITHIN FIFTEEN (15) DAYS OF NOTIFICATION BY THE UNIVERSITY AND THE STUDENT SHALL IMMEDIATELY BE WITHDRAWN FROM ENROLLMENT.
Student Appeals Associated with Unofficial Withdrawals – Fast Track Appeals
Due to the federal requirements specified in the Program Integrity Regulations taking effect July 1, 2011, Amridge University has implemented a fast track appeals process for individuals who have been subject to unofficial withdrawals per this policy. The provisions of the fast track appeals process are as follows:
· Students who have been unofficially withdrawn by the University will be sent a notification email message and a letter sent via U. S. Postal Service Express Mail specifying that the student has been put on unofficial withdrawal within five (5) days of the University’s action;
· The notified student will have 10 days to submit an appeal of the unofficial withdrawal action per this policy. The student’s appeal must be completed online through the Amridge University’s appeal portal at https://www.amridgeuniversity.edu/Secure%20SSL/appeals_grievance.htm;
· The University will have five (5) calendar days to hold an Appeals Committee meeting from submission of the student’s appeal. The student will be notified via email the date and time of the Appeals Committee meeting;
· Along with the appeal, the student must submit appropriate documentation showing that the student was actively engaged in his or her courses per the guidelines specified in this policy;
· The student may, upon request, attend the meeting of the Appeals Committee in person or attend via telephone conference call at his or her own expense;
· The student will be notified via email and U. S. Postal Service first class mail with return receipt, within three (3) calendar days of the respective Appeals Committee meeting, the decision of the Appeals Committee;
· The student may appeal the decision of the Appeals Committee decision to the University’s Executive Leadership Team (ELT) within seven (7) calendar days of the date of the email and U. S. Postal Service first class mail notifications. The student’s appeal must be sent to the ELT via email to email@example.com;
· The University will have five (5) calendar days from the appeal submission date to hold an ELT meeting to discuss the student appeal. The student will be notified via email and U. S. Postal Service first class mail with return receipt, within three (3) calendar days of the respective Executive Leadership Team Committee meeting, the decision of the Executive Leadership Team Committee. All decisions of the ELT on the respective appeal are final; and
· It is the student’s responsibility to ensure that he or she monitors their email during this process and that their email system is working properly.
The provisions of the Fast Track Appeals apply only to University actions associated with unofficial withdrawals. All other student appeals must be in accordance with the University’s Standard Appeals/Grievance Process specified in Section 1 of the Amridge University Academic Catalog.