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CANCELLATION OF ENROLLMENT AGREEMENT FOR RESIDENTS OF
THE STATE OF ARIZONA
An Amridge University
student or prospective student who is a resident of the
State of Arizona may cancel an enrollment agreement with
the University if the student or prospective student
submits a written notice of cancellation to the
attention of the University Registrar within three days
(72 clock hours), excluding Saturday, Sunday, Arizona
State holidays, and federal holidays, of signing said
agreement. The written notice of cancellation
shall be sent via email to
azcancellation@amridgeuniversity.edu
The University will provide
the student or the person who paid the student’s tuition
and fees, a refund of 100% of all student fees and
tuition paid for the student within 30 calendar days
after the University receives the respective
cancellation of the enrollment agreement within the
three day period, excluding Saturday, Sunday, Arizona
State holidays, and federal holidays.
WITHDRAWAL AND REFUND POLICY FOR RESIDENTS OF THE STATE
OF TENNESSEE
An Amridge University student who is a resident of the
State of Tennessee and withdraws from the University
prior to the first day of the semester will receive 100%
of all student fees and tuition paid for the student.
The University utilizes the federal statutory pro-rata
refund method for students whose last date of attendance
occurs prior to sixty percent (60%) of the period of
enrollment.
Students who are not subject to the federal pro-rata
refund calculation will have refunds calculated based
upon the refund schedule below.
Students with federal loans and grants who excessively
withdraw from or drop course(s) jeopardize their
satisfactory progress toward graduation and may be
subject to loss of eligibility for federal financial
aid.
WITHDRAWAL DEFINITION
A withdrawal occurs when a student totally withdraws
from all registered courses at the University during a
semester.
PROCEDURES FOR WITHDRAWAL
A student who wishes to withdraw must officially
complete the online withdrawal eform on the Amridge
University website no later than Friday of the 14th week
of the semester. The withdrawal is considered accepted
once the student completes and submits the Course
Drop/Withdrawal eform, located in the eforms portal. The
date the eform is submitted is your official withdrawal
date.
eforms website link:
https://www.amridgeuniversity.edu/Amridge/Instructions.aspx
WITHDRAWAL OF FINANCIAL RESPONSIBILITY OF ALL STUDENTS
(EXCEPT RESIDENTS OF ARIZONA OR TENNESSEE)
Withdrawal beginning on the first day of the semester
will result in the charge of a $75 per course Drop Fee
and a percentage of the tuition calculated at 10% of the
total tuition cost per working day of the semester,
regardless of either the date the student registers or
the first day the course meets.
PROCEDURES FOR AND RAMIFICATIONS OF DROPPING A COURSE
A student dropping a course (not all courses) must
officially complete the online withdrawal eform on the
Amridge University website no later than Friday of the
14th week of the semester. The drop is considered
accepted once the student completes and submits the
Course Drop/Withdrawal eform, located in the eforms
portal. This date the eform is submitted is the official
drop date.
ACADEMIC RULES REGARDING WITHDRAWAL/DROP
1.
If a student withdraws or drops a course(s) prior to the
first day of the semester, no grade will be reflected
for the course(s).
2.
If a student withdraws or
drops a course(s) on or after the first day of the
semester but before the end of the eighth week (as
defined in the school calendar), the grade(s) will
appear on the student's record with a mark of "W"
(Withdrew).
3.
If a student withdraws or
drops a course(s) after the eighth week (as defined in
the school calendar), the grade(s) will appear on the
student's record with a mark of "WF" (Withdrew Failing).
WITHDRAWAL FOR STUDENTS WITH A FEDERAL LOAN OR GRANT
The University abides by federal regulations regarding
the return of federal (Title IV) financial aid funds.
Title IV aid is earned in direct proportion to the
length of time the student is enrolled. A student
who remains enrolled beyond the 60% timeframe of the
semester earns all the financial aid for that semester.
The Financial Aid Office will determine the percentage
of financial aid earned by a Title IV recipient by
calculating the percentage of the enrollment period that
the student completed. The University will return any
federal Title IV funds received for a registered student
who withdraws prior to the first day of the semester.
Students withdrawing on or after the first day of the
semester but prior to completing 60% of the semester
will be required to repay a prorated portion of
financial aid funds. If funds must be returned
pursuant to federal regulations, that amount will be
charged to the student's account and must be repaid by
the student.
Students with federal loans and grants who excessively withdraw from
or drop course(s) jeopardize their satisfactory progress
toward graduation and may be subject to loss of
eligibility for financial aid.
UNOFFICIAL WITHDRAWAL FOR STUDENTS WITH A FEDERAL LOAN
OR GRANT
No Passing Grades
Title IV funding
regulations require that any student who begins
attendance but fails to earn a passing grade in at least
one course in any semester and who does not officially
withdraw shall be considered as having unofficially
withdrawn from the University unless the University
can document that the student completed the period of
enrollment and earned the grade of “F”. A student
must be engaged in academically-related activities in
order to retain eligibility for federal financial aid.
Academically-related activities include, but are not
limited to, interaction between the instructor and the
student, submitting an academic assignment, taking an
exam, attending a study group assigned by the
university, participating in an online discussion and
initiating contact with a faculty member to ask a
question about the academic subject in the course, and
other academically-related activities.
A student who does not earn
at least one passing grade during a semester for which
Title IV funds were disbursed will have a Return of
Title IV Funds calculation performed to determine how
much of the Title IV funds were earned. Unearned Title
IV funds must be returned to the source, in most cases
with a charge to the student's University account. A
student who does not begin attendance during a semester
for which Title IV funds were disbursed will have any
and all disbursed Title IV funds returned and will be
responsible for all charges for the semester.
Within 30 days of the end
of the payment period or period of enrollment (official
end of each semester), the University will, after review
of academic grade reports or academic transcripts,
identify Title IV recipients who have no passing grades,
and will determine the students who have unofficially
withdrawn (ceased attendance without providing official
notification or expressed intent to withdraw) during the
payment period or period of enrollment, with a
withdrawal date at the midpoint (50% of the semester
indicated on the academic calendar) or the latter date
of the semester. Students are identified based on having
received all grades of “F” for the semester. Based on
those grades, the semester's Title IV funds will be
recalculated to determine what portion of the Title IV
funds were "earned" by the student.
Adjustment of Title IV
Funds Due to Discontinuance of Study
Federal regulations require
that schools use a Return of Title IV Funds calculation
for cases in which a student receiving Title IV funds
discontinues study during a given semester. When a
student discontinues study (withdraws or has
unofficially withdrawn due to failure to engage in
academically-related activities) and has previously been
awarded these funds, the University must determine if
these funds are required to be returned to the
appropriate Title IV programs.
The University is required
to perform the calculation within thirty (30) days of
determination of the discontinuance of study.
The "withdrawal date" is
the date the student withdraws, as determined by the
school. "Return of Title IV Funds" is the federally
mandated process by which a school calculates the amount
of Title IV funds to be returned for a Title IV
recipient who begins attendance and subsequently
withdraws or who ceases attendance during a semester.
The calculations may result in a reduction of the
student's Title IV funds to reflect the percentage of
the semester that the student attended, if he or she
attended less than 60 percent of the semester. Based on
these calculations, the school, and the student, may be
required to return any "unearned" Title IV funds.
The Return of Title IV
Funds calculation will be performed for students
determined to have unofficially withdrawn, using the
midpoint (50% of the semester indicated on the
academic calendar) or later date of the semester
as the withdrawal date. Based on these calculations,
the school will be required to return any "unearned"
Title IV funds within 30 days after determining the
student earned no passing grades resulting in a charge
to the student’s account. Students will receive
notification of this action via an updated billing
statement. All accounts must be paid in full
before a student can register for another semester or
receive a transcript. In addition, transcripts
will not be released to other schools, employers,
licensing agencies and other entities on the student’s
behalf until said account is paid in full. In
addition, this action may affect a student’s ability to
attend other institutions of higher education,
employment, licensure, etc.
Accounts that are not paid
in full within fifteen (15) days of notification from
the University are subject to collection procedures, and
the student will be responsible for all costs and
expenses of collection including, if applicable, a
reasonable attorney’s fee. The University reserves
the right to turn all unpaid student accounts over to a
collection agency for action.
In the event the student
believes he or she has been erroneously unofficially
withdrawn, the student may submit a written appeal in
accordance with the provisions specified in the
subsection labeled Student Appeals Associated with
Unofficial Withdrawals – Fast Track Appeals
within this policy.
Effect of Failing Courses
on Satisfactory Academic Progress Standards
Students who have not
passed any courses and have been deemed to have
unofficially withdrawn from the University due to lack
of participation in academically-related activities may
jeopardize their satisfactory academic progress
standards as outlined at the beginning of this section.
Any courses with earned Fs,
unearned Fs, or courses in which a student has withdrawn
may result in a student failing to meet satisfactory
academic progress and being placed on academic warning
or suspension. If a student fails to meet
satisfactory academic standards, he or she will receive
written notice of such failure.
NOTE: IF ANY STUDENT
IS ENROLLED AT THE UNIVERSITY AT THE TIME THE UNIVERSITY
DETERMINES THE STUDENT IS NO LONGER ELIGIBLE TO RECEIVE
TITLE IV FUNDS, THE UNIVERSITY SHALL RETURN ALL SUCH
FUNDS, THE STUDENT SHALL PAY TO THE UNIVERSITY ALL SUCH
FUNDS IN FULL WITHIN FIFTEEN (15) DAYS OF NOTIFICATION
BY THE UNIVERSITY AND THE STUDENT SHALL IMMEDIATELY BE
WITHDRAWN FROM ENROLLMENT.
Student Appeals Associated
with Unofficial Withdrawals – Fast Track Appeals
Due to the federal
requirements specified in the Program Integrity
Regulations taking effect July 1, 2011, Amridge
University has implemented a fast track appeals process
for individuals who have been subject to unofficial
withdrawals per this policy. The provisions of the
fast track appeals process are as follows:
·
Students who have been
unofficially withdrawn by the University will be sent a
notification email message and a letter sent via U. S.
Postal Service Express Mail specifying that the student
has been put on unofficial withdrawal within five (5)
days of the University’s action;
·
The notified student will
have 10 days to submit an appeal of the unofficial
withdrawal action per this policy. The student’s
appeal must be completed online through the Amridge
University’s appeal portal at
https://www.amridgeuniversity.edu/Secure%20SSL/appeals_grievance.htm;
·
The University will have
five (5) calendar days to hold an Appeals Committee
meeting from submission of the student’s appeal.
The student will be notified via email the date and time
of the Appeals Committee meeting;
·
Along with the appeal, the
student must submit appropriate documentation showing
that the student was actively engaged in his or her
courses per the guidelines specified in this policy;
·
The student may, upon
request, attend the meeting of the Appeals Committee in
person or attend via telephone conference call at his or
her own expense;
·
The student will be
notified via email and U. S. Postal Service first class
mail with return receipt, within three (3) calendar days
of the respective Appeals Committee meeting, the
decision of the Appeals Committee;
·
The student may appeal the
decision of the Appeals Committee decision to the
University’s Executive Leadership Team (ELT) within
seven (7) calendar days of the date of the email and U.
S. Postal Service first class mail notifications.
The student’s appeal must be sent to the ELT via email
to
elt@amridgeuniversity.edu;
·
The University will have
five (5) calendar days from the appeal submission date
to hold an ELT meeting to discuss the student appeal.
The student will be notified via email and U. S. Postal
Service first class mail with return receipt, within
three (3) calendar days of the respective Executive
Leadership Team Committee meeting, the decision of the
Executive Leadership Team Committee. All decisions
of the ELT on the respective appeal are final; and
·
It is the student’s
responsibility to ensure that he or she monitors their
email during this process and that their email system is
working properly.
The provisions of the
Fast Track Appeals apply only to University actions
associated with unofficial withdrawals. All other
student appeals must be in accordance with the
University’s Standard Appeals/Grievance Process
specified in Section 1 of the Amridge
University Academic Catalog.
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